Ict Coordinator

**Overview**
- Managing of all ICT Storerooms- Reception (New Hardware)
- Dispatch (Ready for Collection / Repairs)
- Long Term Storage
- Process requests for loan assets & or spare assets.
- Log calls for loan devices (Laptops, Desktops, Tablets e.g.)
- Capturing of assets and uploading of all ICT Hardware Documentation on Asset Management System.
- Verification of all collections returns and configurations. (ACF’S & ARF’S & Configuration Forms)
- Stock Take of all assets.
- Notifying staff on ICT Hardware that is ready for collection.
- Reporting (Asset Management System) - when needed.
- Vendor Verification of paperwork against hardware received.
- Hardware Lifecycle Management (See Daily Duties)

**Daily Duties**
- Deliveries
- Tagging assets once delivered
- Marking/Labelling all assets delivered
- Putting assets on the relevant shelves
- Marking Invoices (Name of order & asset tag)
- Capturing assets on Asset Management System
- Scanning invoices to ICT Procurement
- Updating Invoice Report/Spreadsheet (for Weekly ICT Procurement Meeting)
- Filing invoices.
- Set Ups (Technicians)
- Technicians to request hardware for set up
- Assets to be retrieved from storeroom and an Asset Configuration Form needs to be done with the relevant details
- Assets given to technicians with the relevant paperwork
- Once the technicians are done, the assets needs to be put in the storerooms on the relevant shelve (e.g. Ready for Collection)
- Configuration form to be completed and send to ICT Procurement to verify.
- Update Asset Management System
- Print verified form and attach to original form & file
- Collections
- Getting assets ready for collection
- Complete an Asset Collection Form (ACF) - user to sign the ACF before receiving asset
- Send ACF to ICT Procurement for verification (with copy of the users ID/License)
- Update Asset Management System
- Print verified form and attach to original form & file
- Updating Asset Collection Report/Spreadsheet (for Weekly ICT Procurement Meeting)
- Returns
- If user returns an asset, an Asset Return Form is completed for the user to sign
- Mark/Label the returned asset and put on relevant shelve
- Send ARF to ICT Procurement to verify (with copy of ID)
- Update Asset Management System
- Print verified form and attach to original form & file
- Updating Asset Return Report/Spreadsheet (for Weekly ICT Procurement Meeting)

**Education**
- Grade 12 or equivalent
- SharePoint Fundamentals
- Advantageous_
- Office Administration Certificate
- Business Administration Certificate
- SharePoint foundation certification

**Experience**
- At least 3 years’ experience in a senior Coordinator/Procurement officer position
- Understanding of Donor Funded environments

**_Requirements_**
- Own Car
- Valid Drivers Licence
- Basic Computer skills
- Basic Microsoft Office (Level 1-2)
- PowerPoint presentation skills
- SA Citizen or valid work permit to work in South Africa
- Minimal/Moderate/Excessive overnight travel (up to 30%) by land or air if required
- Willing to work overtimeAdvantageous
- Intermediate computer skills
- Intermediate Microsoft Office (Level 2-3)

**Closing date: 31 March 2024**

Please Note:
Kindly provide current and relevant references for background checks