Fellowship Coordinator

**Job description**:
**Fellowship Coordinator**

Job Title**:Fellowship Coordinator**

Department**:Curatorial**

Reporting to**:Assistant Curator**

Duration**:3-Year Contract**
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**BACKGROUND**

Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive, and enriching programmes; encourages intercultural understanding; and strives for access for all.

The museum’s galleries feature rotating, temporary exhibitions with a dedicated space for the permanent collection. The institution also includes the Centre for Art Education, the Centre for the Moving Image, and a Project Space for emerging artists. It opened to the public in
September 2017.

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The Museum Fellowship Programme Coordinator works with Zeitz MOCAA and University of the Western Cape senior staff on the administration of the Zeitz MOCAA & University of the Western Cape (UWC) Museum Fellowship Programme and related activities. The individual serves as the primary contact for administrative activities and acts as a liaison between the Museum and the University, as well as a liaison between fellows and the Museum, providing guidance and support to fellows during the Fellowship. The coordinator also supports and contributes to research and administrative tasks within the Curatorial Department.

**KEY RESPONSIBILITIES / ESSENTIAL DUTIES**

**Fellowship Intake and Recruitment**
- Arranging travel logistics for recruitment drive in compliance with all stakeholder policies
- Arranging schedule of events for recruitment drive
- Research on potential partners or collaborators from the African continent

**Commencement Preparation**
- Assisting with the organisation of the orientation programme, including scheduling events or meetings with both internal and external collaborators
- Arranging relevant IT, access card set up with relevant museum departments
- Liaising with UWC on relevant administrative letters for visa support
- Arranging accommodation and rental agreements for fellows
- Arranging welcome packs for incoming fellows and coordinating airport transfers

**General Office Administration**
- Provide both administrative supervision and support to fellows
- Being responsible for the administrative tasks related to the fellowship
- Creating schedules and responsibility rosters for fellows and responsible stakeholders
- Coordinate professional practice activities and meetings that help fellows expand their professional network
- Assist with the compilation of end of semester/ progress assessment and evaluation data
- Coordinate, share and update the rotation, vacation and leave schedules
- Assist with basic budget administration
- Assist in composing and drafting documents and correspondence for presentations, grants, conferences, seminars, and programme reports
- Assist with general curatorial department research
- Facilitate guided exhibition tours
- Fellowship alumni liaison and alumni newsletter and general fellowship content coordinator o Coordinate regular fellowship related meetings for: o Supervisors o Fellows o Fellows and supervisors o UWC and Zeitz MOCAA o Executive Director and Fellows
- Administration and coordination support to the curatorial department

**Programme Completion**
- Give logístical guidance for the fellows end of programme project
- Coordinate farewell function
- Coordinate programme feedback and evaluations
- Arranging accommodation inspection with outgoing fellows and the landlords.

**REQUIREMENTS**

**QUALIFICATIONS AND EXPERIENCE**
- Grade 12 or NQF level equivalent
- Minimum of 3 years’ experience working within an administrative/coordinator type role
- Must be flexible able and willing to work at times weekends and after hours when required

**SKILLS AND ABILITIES**
- Good organising and planning
- Attention to detail
- Effective time-management
- Good collaboration and engaging skills
- Excellent verbal and written communication skills and ability to communicate effectively
- Good research and writing interest and experience
- Ability to work independently and deliver work within the agreed timeframes
- Work unsupervised and act on initiative when required
- Strong computer skills
- Act decisively
- The ability to engage positively and effectively with diverse teams and at all levels
- The ability to work effectively under pressure and to take and follow instructions
- Flexibility to work in a variety of settings, indoors and outside, evening and weekends

Disadvantaged Individuals (HDIs) for this position. The Zeitz MOCAA Employment Equity plan and targets will be considered as part of the selection process.

**Physical address**:
Silo District, V&A Waterfront, Cape Town, South Africa, 8002

**Job Types**: Full-time, Temporary
Contract length: 36 months

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