Cashbook and Debtors Clerk

**Job Title**:Cashbook and Debtors Clerk

**Department**:Finance

**Reports to**:Finance Manager

**Location**:Alrode

**Salary**:As per employment contract

**Key Purpose**

The incumbent will be responsible for financial record keeping in accordance with the company's standard policy and Procedures

This will include capturing of debtors and invoices and credit notes(Subject to approval by supervisor, accountant, finance or relevant manager) the compilation of reconciliations, submission of payment remittances as well as the follow up on outstanding and overdue receivables.

And cashbook managemet, capturing of bank entries and associated such as credit cards, petty cash and cash vouchers

**KEY RESPONSIBILITIES**.
- Daily downloading of bank statements into Excel spreadsheet (Nedbank) and distributing to Credit Control Department.
- Ensure Accurate and timeous daily EFT’s, cheque payments and receipts including debit orders.
- Processing of daily and monthly cashbook transactions, and ensure all transactions are allocated accurately and cleared by month-end.
- Ensure effective control of 6 cashbooks and the reconciliation of these cashbooks to the bank statement
- Processing of monthly creditors payments according to a payment schedule
- Preparation and distribution of interdivisional debit notes for the on charging of expenses
- Reconciliation of monthly private calls.
- Maintain BEE schedule spend analysis for monthly cashbook spend.
- Maintain accurate filing records and defacing of used cheques.
- Maintain daily accurate filing.
- Perform ad hoc assignments as instructed.
- Recording and capturing of transactions from bank statements, credit cards and cash vouchers into accounting system
- Cashbook processing, management and reconciliations. such as cashbook recons and other cash management recons
- Matching and allocations of accounts receivables and accounts payables receipts and payments
- Daily balancing of cash
- Resolving cashbook queries timeously
- Assist with cash flow management and forecast
- Preparing supplier payment remittances and recons
- General admin and filing
- Capturing of accounts receivables (debtors) invoices
- Reconciliation of accounts receivables and accounts payables in a timely manner
- Verification of applicable rates to customers
- Management of AR and AP age analysis
- Keep and Maintenance AR and AP files
- Assist with BBBEEE Verifications
- Assist with Tenders
- Compliance to SHEQ requirements and applicable legislations
- Process cash book entries
- Assign entries to correct suppliers, custmers and project accounts
- Prepare bank reconciliations and report to accounts supper or accountant or finance manager where applicable
- Update daily bank statements
- Generate daily cash allocated and unallocated reports
- Print payment remittances on a daily basis to allocate relevant payments
- Allocate

**QUALIFICATIONS**
- Grade 12.
- Tertiary degree or diploma in accounting or finance
- 3 years experience in debtors (Accounts recievables) Management
- Thorough understanding of accounting policies and procedures
- Knowledge of Sage Evolution accounting software is a must(Non Negotiable)

Competencies
- Time Management
- Good Planning and organizing skills
- Accuracy
- Attention to detail
- Report Writing
- Problem solving and decision making
- Communication
- Teamwork
- Conflict Management

Attitude
- Honesty/Loyalty/Integrity
- Client orientated
- Target Driven
- Ability to work under Pressure
- Quality orientated
- Results Orientated
- Decisiveness

Ability to commute/relocate:

- Alberton, AL: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Customer service: 1 year (preferred)