Project Co-ordinator

3 weeks ago

Johannesburg, South Africa SPECD (Pty) Ltd Full time

Gauteng, JHB - Central
- Market Related - Market Related Hourly Basic Salary (Market related, Negotiable)

**We are urgently looking to fill a position of a PROJECT CO-ORDINATOR.**

**If you meet the requirements and are looking for an exciting opportunity in project coordination and management, we encourage you to apply.**

**JOB DESCRIPTION**:
***

**Job Title**:Project Co-ordinator

**Employment Type**: Contract role (Renewable)

**Work Location**: Johannesburg

**KEY ACCOUNTABILITIES**:
**Accountability 1: Programme Support Activities**
- Develop positive relationships with Programme Managers and Delivery Assurance Manager to enable the Programme Excellence CoE by providing support through facilitation, tracking, and reporting on programmes, and training.
- Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels.
- Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes.
- Manage communication between Delivery Assurance Manager, Programme Managers, Head: Programme Excellence and senior programme stakeholders.
- Assist Head: Programme Excellence and Programme Managers with meeting setups, liaising with senior executives and their PA’s.
- Tracking of Programme Finances on SAP, against Business Case and Integrated Programme Schedule.
- Raising burn rate risks to Programme Manager.
- End to end responsibility of all programme invoice payments and invoice tracking.
- Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align.
- Tracking and updating of Programme RAID Log.
- Assisting Programme Manager with development of Steerco and Working Group packs.
- Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT.

**Accountability 2: Programme Support Activities**
- Develop positive relationships with Programme Managers and Delivery Assurance Manager to enable the Programme Excellence CoE by providing support through facilitation, tracking, and reporting on programmes, and training.
- Share lessons learned and best practices across programmes, building relationships with stakeholders and brokering relationships at all levels.
- Understand the deliverables of internal and external programme customers and contribute to success through cooperative and collegial processes.
- Manage communication between Delivery Assurance Manager, Programme Managers, Head: Programme Excellence and senior programme stakeholders.
- Assist Head: Programme Excellence and Programme Managers with meeting setups, liaising with senior executives and their PA’s.
- Tracking of Programme Finances on SAP, against Business Case and Integrated Programme Schedule.
- Raising burn rate risks to Programme Manager.
- End to end responsibility of all programme invoice payments and invoice tracking.
- Must ensure receipt of Revised Financial Forecasts from Programme Manager and ensure revised Programme Schedules align.
- Tracking and updating of Programme RAID Log.
- Assisting Programme Manager with development of Steerco and Working Group packs.
- Responsible for onboarding and offboarding of programme resources where applicable, including ordering of assets and software were required, and return of assets to IT.
- Assist in managing resource allocation, including adjustments based on emerging business or technical opportunities and challenges.
- Assisting Programme Manager to ensure updating and tracking of Benefits Realisation Plans where applicable.

**Accountability 3: Programme Excellence Support Activities**
- Act as a reference point for Programme Excellence CoE and PMO.
- Maintain processes to ensure Centre of Excellence documentation, reports, and plans are relevant, accurate and complete.
- Track and report on CoE performance, providing a real-time, comprehensive, and prioritized view of all initiatives.
- Provide assistance to maintain and update the project management framework and disciplines necessary to support the Programme Excellence CoE.
- Assist with establishing Programme Excellence CoE stakeholder management plan and implementation of the communication framework.
- Setup and Minute all Programme Excellence CoE Meetings and Team Meetings.
- Follow up with Programme Managers to ensure monthly Programme Excellence CoE reports are produced, distributed, and stored digitally on time.

**Accountability 4: Quality Assurance & Technical Support**
- Check that all Gated Reviews milestones and/or deliverables have auditable,completed items.
- Assist with setting up SharePoint and develop and maintain SharePoint and other relevant electronic systems.
- Assist with facilitation sessions - setting up, running, and documenting.
- Support and Quality check the programme artefacts as per the Delivery A

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