HR Administrator

**JOB SUMMARY**

**Responsibilities & Duties**

The responsibility of the HR-representative is not exhaustive and may change from time to time as decided by Management.

**People Responsibility**:

- Maintains employee records, ensuring completion and accuracy of details such as
employee contact information, job classification, pay rates, organizational structure,
and
other key details.

internal and external job postings.

schedules preliminary interviews.
- Performs administrative and recordkeeping tasks related to staffing changes, which
may include layoffs, resignations, terminations, and extended leaves of absence.
- Assists with the administration of employee benefits, which may include collecting and
submitting employee information.
- Plans and supports company-wide information meetings such as open enrolment, new
hire orientation, and meetings to announce or discuss changes in retirement or
benefits plans.
- Conducts or assists with record audits and mandatory reports, which may include
audits, payroll process, and other compliance reviews.
- Performs other duties as assigned.
- Adhere to admin deadlines in submitting documents and reports:

- Performance Management documents for all teams in the branch

Resource Management for the branch
Warnings and hearing tracker
Suspension and dismissal trackers
Attendance reports etc.

**Key Performance Measures**:
1. Various HR reports

2. Meeting timelines on report submissions

3. Maintaining employee records

4. Personnel management (absenteeism, late coming, managing staff issues)

**Knowledge, Skills and Abilities**
- Excellent communication and interpersonal skills
- Knowledge of labour regulations and HR practices
- Exceptional organising skills
- Highly organised and detail-oriented.
- Experience in handling employee grievances
- Experience in dealing with Unions, CCMA, Labour Court and the Department of labour.
- Proficient in MS Office (esp. Power point and Excel);
- Good problem-solving skills
- Prior knowledge of different HR software is an advantage
- Ability to meet business timelines and handle pressureWe are looking for an HR Administrator to support our Human Resources department in Sunninghill Johannesburg. You will act as the first point of contact for HR-related queries from employees and external partners.

Ultimately, you should be able to ensure our HR department supports our employees while conforming to labour laws.

**Responsibilities**:

- Organize and maintain personnel records
- Update internal databases (e.g. record sick or maternity leave)
- Prepare HR documents, like employment contracts and new hire guides
- Revise company policies
- Liaise with external partners, like insurance vendors, and ensure legal compliance
- Create regular reports and presentations on HR metrics (e.g. turnover rates)
- Answer employees queries about HR-related issues
- Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
- Arrange travel accommodations and process expense forms
- Participate in HR projects (e.g. help organize a job fair event)
- Reception administrative duties.

**Requirements**:

- A relevant HR degree;
- Experience with HR software is preferable;
- Thorough knowledge of labour laws;
- Excellent organizational skills, with an ability to prioritize important projects;

Office hours: 7:30 - 17:00, Monday - Saturday

**Salary**: R10,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelors (preferred)

**Experience**:

- HR Admin: 1 year (preferred)