Office Administrator

3 months ago

Durban, South Africa Miramar Projects Full time

NO PHONE CALLS NOR WALK-INS WILL BE ACCEPTED

Miramar Projects is seeking a highly organized and detail-oriented individual to fill the position of Office & Procurement Administrator. As a Procurement Administrator, you will play a crucial role in supporting the office & procurement activities of Miramar Projects, ensuring the efficient and timely sourcing of materials, equipment, and services required for construction projects. You will work closely with the project management team, vendors, and suppliers to facilitate smooth procurement processes and contribute to the successful completion of projects.

**Responsibilities**:

- Answering the telephone
- Procurement Coordination: Collaborate with project managers to identify procurement needs for each project and develop procurement plans accordingly. Coordinate with internal stakeholders to determine project requirements, specifications, and timelines.
- Supplier Management: Identify and evaluate potential suppliers and vendors based on project requirements, quality standards, and cost-effectiveness. Maintain a supplier database and establish and maintain strong relationships with suppliers to ensure timely delivery of materials and services.
- Request for Quotations: Prepare and send requests for quotations (RFQs) to suppliers, ensuring that all necessary details are included. Evaluate and compare quotations received and negotiate terms and conditions to achieve favorable pricing and contractual agreements.
- Purchase Order Processing: Generate purchase orders accurately and in a timely manner, based on approved quotations and project requirements. Review purchase orders for accuracy, completeness, and compliance with company policies and procedures.
- Inventory Management: Monitor inventory levels, track deliveries, and ensure availability of materials and equipment as per project schedules. Collaborate with warehouse personnel to maintain accurate inventory records and conduct periodic stock checks.
- Documentation and Reporting: Maintain comprehensive procurement documentation, including RFQs, purchase orders, supplier contracts, and invoices. Prepare regular reports on procurement activities, including cost analysis, supplier performance, and procurement status updates.
- Budget Management: Assist in monitoring project budgets and expenses related to procurement activities. Identify cost-saving opportunities and suggest alternative suppliers or materials to optimize project costs.

**Requirements**:

- Bachelor's degree in business administration, supply chain management, or a related field.
- Proven experience in procurement administration or a similar role, preferably within the construction industry.
- Strong knowledge of procurement processes, supplier management, and inventory control.
- Familiarity with construction materials, equipment, and services.
- Proficiency in using procurement software and tools.
- Excellent organizational and multitasking skills with a keen eye for detail.
- Effective communication and negotiation abilities.
- Strong analytical and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.

**Job Types**: Full-time, Permanent

**Education**:

- High School (matric) (preferred)

**Experience**:

- in a similar position: 1 year (preferred)
- admin: 1 year (preferred)

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