Creditors & Cashbook Clerk - Ottery, Cape Town

6 months ago

Cape Town, South Africa The Talent Room Full time

Our client based in Ottery, Cape Town is looking for a **Creditors & Cashbook Clerk. This will be a contract position with the possibility of becoming permanent.**

**Cashbook Responsibilities**:

- Capture and Allocate Creditors Payments: Accurately record and allocate payments received from creditors based on remittance information.
- Allocate Incoming Funds in Syspro: Utilise accounting software (e.g., Syspro) to allocate and categorise incoming funds accurately.
- Allocate Incoming Funds to the Bank: Ensure that all incoming funds are appropriately assigned to the correct bank accounts.
- Load Foreign Payments: Input and process foreign payments in the banking system, adhering to all necessary documentation requirements.
- Load Investec Payments: Manage the loading and processing of payments involving Investec accounts.
- Save Bank Statements: Maintain a systematic record of bank statements, ensuring they are securely saved and organised.
- Other Bank Accounts Processing: Handle transactions and financial activities related to additional bank accounts as needed.

**Cashbook Responsibilities**:
**Supplier Onboarding**:

- Collaborate with the supplier management team to onboard new suppliers.
- Collect all necessary supplier information, verify their credentials, and set up their details in the accounting system.

**Invoice Processing**:

- Receive and review invoices from suppliers.
- Accurately process and record invoices in the accounting system.
- Verify the accuracy and validity of invoices, checking for discrepancies and resolving any issues with suppliers before payment.

**Payment Processing**:

- Schedule payments to suppliers according to agreed-upon payment terms.
- Load electronic payments
- Ensure timely and accurate payments to suppliers to maintain good relationships.

**Supplier Communication**:

- Serve as a point of contact for supplier inquiries related to payment status, remittance details, and any other accounts payable matters.
- Address any payment
- inquiries or issues raised by suppliers.

**Reporting**:

- Prepare regular reports on accounts payable status, outstanding payments, and payables ageing for management review.

**Supplier Reconciliation**:

- Reconcile supplier statements with company records to ensure accuracy.
- Investigate and resolve discrepancies between records.

**Record Keeping**:

- Maintain accurate and up-to-date records of all accounts payable transactions.
- Ensure proper documentation for audit and financial reporting purposes.

**Supplier Management**:

- Manage relationships with suppliers
- Address any inquiries or issues related to payments and invoices.

**Requirements**:

- Stock experience with stock.
- Syspro experience is required.
- Must have experience with foreign payments.
- Matric (NQF level 4) or equivalent qualification.
- 3-5 years of creditor experience in a manufacturing environment.
- Ability to handle multiple tasks and prioritise effectively.
- Works well under pressure to meet deadlines.
- Demonstrates high integrity and maintains confidentiality with sensitive payroll and financial information.
- Strong planning and organizing abilities to manage creditors' tasks efficiently.
- Basic accounting knowledge and experience in performing reconciliations.
- Meticulous attention to detail to ensure the accuracy of creditors' data.
- Comfortable working with various software systems and processes.
- Takes ownership of responsibilities and delivers accurate results.
- Confident in expressing ideas and opinions constructively.
- Driven to achieve targets and meet objectives.
- Works collaboratively as part of a team to achieve common goals.
- Demonstrates strong problem-solving skills and makes informed decisions.
- Excellent oral and written communication skills to interact effectively with colleagues, suppliers, and other stakeholders.

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