Imports and Exports Controller

2 weeks ago

Germiston, South Africa RPO Recruitment Full time

An exciting opportunity has become available for an experienced Imports/Exports Controller within a Chemical company based in Gauteng.
The successful incumbent for this position will be responsible for:

- Liaise with imports and exports customers and suppliers, inspection companies, planning, finance, warehouse, customers, line manager, internal department, freight forwarders and shipping companies.
- Ensure full support to nominated distributors in neighbouring states.
- Coordinate urgent deliveries via Distribution.
- Supervise the inspection and or loading of containers.
- Ensure monthly targets are met and exceeded.
- Build relationships with new and existing clients with constant communication.
- Follow up on payment of accounts and ensure financial controls are being adhered to.
- Ensure bank and SARS clearance formalities are met.
- Presentation of papers to bank.
- Ensure Diversey complies with all laws, orders and regulations from any government in the territories Diversey exports to.
- Ensure all exports adhere to hazardous restrictions and documentation is handed over to suppliers.
- General administration: typing, filling, faxing, departmental duties, reports, graphs etc.
- Preparation and submission of Quotations.
- Check stock availability and update tracker.
- Run weekly exports meeting with planning team - present and discuss the status of all open nondelivered export orders.
- Preparation of exports documentation, including all documents related to Bill of Lading and Letters of Credit.
- Prepare and follow up on quotes.
- Provide Customers with all documentation required such as data sheets, MSDs product info, COA’s and other quality information.
- Processing orders.
- Ensure all invoices are processed before cut-off.
- Provide internal and external customers with constant feedback on the progress of their PFI’s, orders, freight estimates and deliveries.
- Initiate the opening of customer accounts.
- Ensure accurate and timeous submission of reports.
- Receive, process and invoice credit note and returns.
- Supply Invoice allocations for inbound and outbound freight invoices.
- Master Data maintenance.
- Support the EDI process - run error reports, investigate and assist with resolution.
- Monitor incomplete delivery status and alert freight provider of the same.
- Analyse changing material demand patterns.
- Interface with vendors and forecast material integrity.
- Track and improve vendor performance.
- Analyse SAP generated forecasts on reasonableness, accuracy and communicate discrepancies to the business.
- Process customer order enquiries, schedule changes and cancellations.
- Determine, research and correct material inventory discrepancy causes.
- Ensure the steady flow of materials necessary for operating a manufacturing line.
- Ensure there’s adequate supply of inventory without over-ordering or wasting resources.
- Monitor materials flow to identify bottlenecks, forecast problems and suggest improvements.
- Process customer shipment inquiries or complaints and schedule changes or cancellations for shipment orders.
- Coordinate supplier payments with the account payable department.
- Track production volume and monitor customer demand patterns and purchasing trends.
- Preparing cost estimates and performance reports.
- Negotiate with current vendors or seek out new vendors that can offer lower prices without compromising quality.
- Support management with risk assessments and mitigation activities on supply risks.

**Requirements**:

- Tertiary qualification - Bachelor’s Degree in Supply Chain Management.
- 3- 4 years’ experience in Planning and shipping.
- Computer literate
- MS Office with advanced excel skills.
- Familiarity with Insurance and incoterms.
- Extensive knowledge of SARS requirement, Letters of credit, Bills of lading etc.
- 3 to 5 years’ experience in an export position with exports into Africa would be highly advantageous.
- Excellent interpersonal communication skills to communicate with internal and external customers.
- Good telephone manners and sound planning skills.
- Knowledge of ERP system SAP is not negotiable - Experience in MRP II (Manufacturing resource planning).
- Ability to work independently and after-hours when necessary.
- Systematic, logical, and analytical approach, meticulous attention to details.
- Experience in Companies/Groups with (global/international) matrix organization.
- APICS, Certification or equivalent (preferred).

Alternatively, you are also welcome to contact Shannon or Jamie on 021 180 0776

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