Maintenance Administrator
2 weeks ago
An exciting opportunity exists in our Trafalgar Birdhaven branch for a property experienced **MAINTENANCE ADMINISTRATOR.**
**Purpose**:
To provide administrative assistance with building maintenance for Body Corporate and Home Owners Associations for the Sectional Title Department.
**Objectives**:
The main objectives of the Sectional Title Maintenance Administrator will be:
- Achieving world class service, consistently
- Effective utilization of internal systems
- Participate in and play an active role in the Sectional Title Division’s overall strategy and objectives
**Role scope (but not limited to)**:
**_Logging of Maintenance Jobs_**
- Logging of all maintenance calls/ requests
- Handling all maintenance queries
- Liaise with the maintenance contractors
- Follow up on completion times
- Finalization of all maintenance jobs on the maintenance module
- Liaising with clients
- Liaise with Portfolio Managers and Personal Assistants
- Sending outstanding job list to PM’s & PA’s
- Keeping track and update of the Preferred Contractors List
- Assisting with obtaining quotations
**_Invoices_**
- receiving Invoices & sending to relevant department for payment
**Knowledge**
- Computer knowledge - Microsoft Office
- Understanding the relevant Acts especially the Sectional Title Act
- Basic understanding of the legal procedures regarding collection of rentals
- Basic Accounting principles
**Minimum Experience required by the position**:
- Matriculation
- Computer Literacy (Microsoft Word, Excel and Outlook)
- Previous experience in property maintenance administration - ESSENTIAL
- Good communication skills
- Must work in an organised and efficient manner.
- Must be able to work under pressure.
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