Contracts Administrator

2 weeks ago

Johannesburg, South Africa Indipath Recruitment Full time

**KEY RESULTS AREAS**

**Financial Effectiveness**
- Participate in cost saving initiatives and adhere to financial procedures
- Report deviances according to financial procedure

**Supply**
**Effectiveness**
- Contract compilation, monitoring, contract administration and compliance
- Compiling tender documentation inclusive of formulation of pricing table and commercial terms applicable to scope
- Analyse and record contract performance in line with contract terms and conditions as agreed upon between Company and Contractor
- Analyse and coordinate the administrative, technical and commercial aspects of the tendering and contract process
- Perform the efficient and compliant execution of all tendering activities in accordance with public procurement standards and regulations and track their status and execution ensuring alignment to project deadlines
- Monitor contract performance by ensuring that product or service is delivered as scheduled and meets specifications; maintaining appropriate files and records of meetings with contractors to ensure company requirements are met and that the Contractors are aware of their performance
- Manage a system to evaluate, monitor and report Contractor scorecard performance
- Evaluation of tender proposals received and compilation of adjudication report, recommendation/internal approval documents and contract draft for contract award
- Attendance and participation in contractual / progress and technical meetings with supplier(s)
- Drafting and obtaining approval of Payment Certificates for supplier payments according to terms and conditions of contract (inclusive of verifying insurances, payment and performance guarantees and adherence to other related contractual documentation)
- Advise on contractors claims and calculation for adjustment of contract value, including verification of applicable indices
- Acknowledge, verify, and adjust the value of contractual deeds of amendment/variation orders and report in the monthly cost report in the monthly cost report
- Support during dispute resolution processes
- Assistance with preparation of cashflow reports
- Weekly updates of progress on site inclusive of assistance with any potential issue resolution on site

**People Management**
- The ability to leverage interpersonal skills to establish rapport and develop relationships with all key stakeholders: suppliers, customers and colleagues
- Collaborates with key internal stakeholders in identifying supply needs relative to projects being undertaken by the company

**Client Relationship**
- Establishes and maintains a cordial relationship with internal customers and external suppliers
- Responds to queries from internal customers regarding contract performance, contract costing, and tender progress

**Knowledge Management**
- Knowledge of contractual agreements and tenders: contract
- spend, cost, contractor on-time delivery performance
- and contractor quality performance

**JOB REQUIREMENTS**

**Qualifications**:
BCom, business administration or operations management qualification

LLB advantageous

**Experience**
- 5-7 years experience in a contracts role in mining or technical/industrial industry
- Experience in contract compilation and management, local and government legislation related to contracts and tenders (DRC & RSA)
- Reconciliation of contract draw downs, tracking of budget expenses, and reporting

**Skills**:

- Ability to respond with a high degree of initiative to resolve issues or complex problems that may arise
- Ability to maintain positive company image and brand
- Ability to perform work accurately and thoroughly
- Well-developed written and verbal communication, listening and presentation skills
- Efficient organization and time-management skills
- Ability to prioritize tasks and meet deadlines
- The ability to manage multiple projects at the same time
- A courteous and professional demeanour in handling both clients and contractors
- Ability to handle conflict situations in a calm, ethical and professional manner
- Ability to work in a team
- Ability to conduct all tasks with diligence and integrity
- Intermediate to advanced computer skills
- Proficient with MS Office suite and other work-related software

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