Contracts Co Ordinator

2 months ago


Johannesburg, South Africa Info Personnel Full time

Grade 12

Computer literate

Previous site administration exp

Administration, including answering calls, correspondence, invoicing etc.

Operations: Including site planning for teams

Site planning for teams

Ordering of stock for teams

Submitting month end information for salaries: including absenteeism, and any other

relevant information

Ensuring team targets are met every month per team

Receiving orders and updating monthly job list and giving feedback to MD regarding

contracts and tenders awarded

Keeping track of team’s daily visits to sites and their progress per site. Manage changes

to the project scope schedule and project costs where necessary.

Detailed cost monitoring and tracking of each job.

Liaising with clients and contracts department regarding progress on sites. Ensure that

deliverables fall within Scope and contract value.

Oversee all aspects, set deadlines, assign responsibilities, monitor, and summarize

progress of projects.

Dealing with queries/complaints from clients and troubleshooting

Co-ordination and completion of projects on time within budget and scope.

Preparing invoices for jobs in progress and completed jobs

Preparing handover documents upon completion of projects as well and maintain

comprehensive project

documentation

Establish and maintain relationships with clients

Courtesy calls to clients regarding progress on various projects

Follow up on Reports submitted to the estimating department

Travel bookings (Flights, accommodation etc.)

Any other administrative tasks given



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