Contract Supervisor

3 weeks ago

Johannesburg, South Africa Phanda Personnel CC Full time

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. **The position is based in Braamfontein.**

**KEY OUTPUTS**

**Manage and monitor with the organization through maintenance of contract register to ensure compliance with all relevant legislative framework**:

- Maintain and keep the contract list complete and accurate
- Ensure that contract is in place for all relevant services
- Compile and draft service Level Agreements (SLAs) in engagement with users and Corporal Legal
- Ensure that (SLAs) are in place for all contracted services
- Evaluate and monitor contract performance to determine necessity for amendments or extensions of contracts and compliance to contractual obligations
- Manage the Contracts Intent, Compliance, Keep track of delivery and performance
- Manage changes (Additions, modifications and deletions) to the contract with the suppliers and business units
- Keep track of changes and updates to contract documentation
- Negotiate, Administer, Extend, Terminate and renegotiate contracts with Suppliers.
- Ensure that all contracted commitments and critical deliverables are met
- Ensure that Legal Services divisions is consulted regarding contractual non
- performances
- Ensure that expired contracts do not continue running without written approval
- Manage the contract risk and escalate risks and issues as required
- Analyse price proposal, final reports and other data to determine reasonability of price
- Engage Legal Services regarding compliance occurring in performance contracts
- Facilitation and formulation of Special Conditions of the contract for inclusion in bids
- Maintain the procurement plan list and ensure annual target are achieved
- Provide reports relating to contracts to various committees

**Skills and Knowledge**
- Project management skills, knowledge to analyse and interpret laws and regulations that governs the procurement is highly required
- Organisation and administration skills, quick and innovative thinking
- Presentation skills (verbal and written skills) Good communication skills
- Problem solving and analysis
- Basic knowledge of accounting
- Computer literacy
- Integrity and the ability to deal with confidential information are essential
- Financial management skills
- Planning and organising skills
- Efficient and accurate with attention to details
- Assertiveness
- Negotiations

**COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED**
- A minimum of 4-5 years experience in public Service Procurement environment, of which 1 year should directly be in Contract Management.
- Experience that would assist the incumbent in driving a service excellent, mindset.
- Experience in strategic and business planning and monitoring and reporting
- A sophisticated collaborative style is advantageous
- Ability to initiate process for the benefit of the Client
- Ability to communicate at any level of the Organisation
- Clients service orientation
- Knowledge of dealing with treasury regulations and requirements
- Knowledge and understanding of PFMA Act, PPPFA Act, and B-BBE Act
- Three-year Degree / National Diploma in Supply Chain Management or related or relevant

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