Stock Controller

7 months ago

Durban, South Africa Access World Full time

Access World is a global commodity warehousing and logistics business. We specialize in handling, Storage, and processing of commodities including Non-Ferrous and Ferrous metals, Ferro Alloys, Project Cargo, Oil & Gas, and other agricultural products. In addition, we are an approved warehouse keeper of the London Metal Exchange, and we provide LME warehousing and associated services to traders, producers, financiers, and consumers of base metals. In addition, we provide physical warehouse and related logistics services for commodities such as cocoa beans, rubber, cotton, and other agricultural products. Access World also acts as collateral manager of Ferro Alloys, minor metals as well as Oil & Gas. Regions operate in semi-autonomous offices with their corporate functions including commercial, finance HR, legal, and operations.

**Reports to**: Stock Manager

**Purposes of the position**:
Reporting into the Stock Manager, responsible and accountable for the handling of key accounts within the stock departments of the Access World Durban facility. The Stock Controller is to ensure that adequate, updated and correct inventory records are to be set up and maintained throughout the facility. All transactions of all inventories housed within the facility are to be properly documented with a sufficient audit trail being present.

**Objectives**:

- 100% of the cargo is to 100% accounted for 100% of the time.
- Ensure incoming product is receipted and managed appropriately according to company procedure.
- Accurate reporting of client stock within the warehouse.
- Execute inventory control timeously with 100%accuracy.
- Manage and maintain the company’s material and stocked product inventory including stock profiles and stock locations.
- Manage and control perpetual inventory stock counting / inventory accuracy checks.
- All stock confirmation is to happen on a real time basis.

**Working Hours**:
07:30 - 16:30 weekly, overtime may be required on request of the Stock Manager.

**Key Requirements/ Responsibilities**:

- Participate in coordination between the operations, and Client Controlling team within Access World to ensure that stock requirements and deliverables are achieved.
- Manage all processes relating to stock control, including:

- Validation of all received cargo within 24 hours of receipt.
- Ensuring conformance to daily reports.
- Drafting Packing list on instructions provided.
- Client satisfaction.
- Reporting per shipment on time in time.
- Issuance of holding certificates.
- Continuance of the information flow between the operations and admin teams.
- The stock controller is responsible for ensuring all administrative information is a mirror image of the cargo housed within the metal’s facility and its movement thereof.
- Any person that handles any cargo within the facility is personally accountable and responsible for the stock being handled.

**The Stock Controller is accountable for the reporting and stock control of all cargo relating to the key accounts being handled by the controller which are stored within the facility.**

**Customer Service**:

- Ensure that each customer’s cargo is handled with the below criteria in mind:

- 100% of the cargo house within the facility is 100% accounted for 100% of the time.
- 100% accuracy of work 100%of the time.
- Conformance to the Access Standard of cargo management.
- Efficient, effective and timeous standards of work.

**Communication**:

- Regular updates regarding cargo receipts, stock movement, packing and stock holding with the operations and admin team.
- Communicate professionally at all times with all parties.

**Reporting**:

- Daily stock holding reporting of key accounts.
- Daily stock holding certificates of key accounts.
- Daily reconciliation of stock of key accounts.
- Exception report of key accounts.
- Advise management immediately when agreed procedures cannot be conformed to.
- Monthly reporting on stock movement, stockholding.

**General**:

- Forward Planning on a regular basis.
- Intimate knowledge of and adherence to all Access World cargo related SOP’s.
- Comprehensive knowledge of customer specific cargo.
- The ability to work extended hours dependant on operational demands.
- The ability to fill roles within the stock department.

**Skills Requirements**:

- Self-motivation to work in isolation as well as having the ability to work within a team environment.
- Proficient in Excel, Word, Outlook Express, SAP.
- Proficient in Navis.
- Basic Customs Knowledge (an advantage).
- Good written and verbal communication skills.
- High level of accuracy and attention to detail.
- Ability to communicate effectively and build and maintain strong relationships within Access World.
- Ability to work under pressure and to consistently meet deadlines on a 24 / 7 basis.
- Ability to prioritise and organise work load with a sense of urgency.
- Ability to keep clear and accurate records and generate high quality reports.
- Analytica

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