1 X Fleet Administrator

2 weeks ago

Claremont, South Africa Rentokil Initial Full time

Rentokil Initial is a Global services company employing over 45,000 colleagues across 84 countries. The Company is at the cutting edge of technology and innovation as it strives to protect people and enhance lives, by controlling pests, improving hygiene and improving interior spaces with plants and scenting.

We are experts in the fields we operate in, investing in training, science, innovation and technology, and affording our employees Opportunities for Growth and Development
Listening and acting on feedback is part of our culture to support colleagues and our customers. Rentokil Initial regards equality and fairness as a fundamental right of all of its colleagues.
We live our values of Service, Relationships and Teamwork which were identified by our colleagues across the world.

**Our family of businesses**:
Rentokil Pest Control is the world’s leading commercial pest control company who provide quality, diligent and friendly services to all our customers.
We operate in 92 of the top 100 cities
We are highly innovative and have leading technical and scientific expertise and our customers look to us for our knowledge and integrity.
Although we don’t provide the most luxurious of services, this is certainly essential for all of our customers, and to make sure service happens.
Initial Hygiene is the world’s leading hygiene services company who provide quality, diligent and friendly services to all our customers. We produce high quality, tailored hygiene product ranges for washrooms - across all sectors and industries where our customers look to us for our knowledge and integrity
Ambius is the world leader in providing interior landscaping services for a range of customers from boutique hotels, to shopping centres. We use planting, scenting, flowers, artwork and exterior landscaping maintenance to improve the environment for the benefit of the customer and their employees. Ambius is a global brand across North America, Europe, South Africa and Australia.
We have central support functions of Human Resources, IT, Finance, Legal and Marketing & Innovation in the Rentokil Initial Head Office locations and in the country.

**Requirements**:
Fleet Administrator within the Procurement and Finance Department
- Assisting with fleet related activities,
- Maintaining related fleet databases,
- Assisting with Onboarding of new vehicles,
- Assisting with vehicle disposals,
- Fines & vehicle license disk management
- Coordinating accident repairs and 3 rd party recoveries
- Assisting with vehicle fleet data analytics and reporting,
- General office support, such as minute taking, record maintenance and assisting with related debt

**1. Maintaining databases**:

- Maintain Natis repository
- Maintain fuel tag and fuel card tracker
- Maintaining vehicle databases as directed
- Maintaining motor vehicle accident tracker

**2. Onboarding of new vehicles**:

- Raising purchase orders
- Liaising with vehicle vendors to coordinate fleeting of vehicles
- Assisting with the project management of vehicle capex requirements

3. Vehicle disposals
- Assisting with the coordination of disposals
- Liaising with the fixed assets administrator to maintain the fixed assets register
- Corresponding with successful buyers
- Preparing invoices
- Ensuring vehicles are removed from the FAR after disposal

4. Data analytics and reporting
- Vehicle Fleet data analytics and reporting
- Compile monthly vehicle reports
- Vehicle cost analysis

5. Fines and vehicle license management
- Assess fine and license payments daily and weekly
- Prepare cyclical payments related to fines and licenses
- Fine redirection
- Assisting the AOD recovery of fines paid on behalf of staff
- BRN, proxy and representative management

6. Vehicle accident managing
- Track all company vehicle accidents
- Ensure all related documents comply with accident audit trail
- Coordinate the repair process to ensure all vehicles are properly assessed and repaired as agreed
- Coordinate the recovery of staff AOD’s and 3 rd party recoveries

7. General Administration
- Setting up scheduled meetings
- Meeting minute taking as required
- Other related administrative tasks

**Skills**:

- Strong alignment with RISA values of service, relationships and teamwork
- High energy levels and be self-motivated
- Excellent planning and organizing skills
- Be a team player and the ability to take the initiative
- Ability to form strong customer relationships at all levels
- Excellent verbal and written communication skills
- Strong mathematical numeracy and analytical skills
- Be structured and organized
- Have excellent negotiation skills

Qualifications and Experience
- Grade 12
- 2 to 3 years’ experience with a relevant qualification or
- 3 to 5 years’ experience with a fleet of similar size
- Proven vehicle Fleet experience
- Business English, written and spoken
- Business acumen
- Strong Excel skills
- Computer literate - MS Office, Windows
- Other requirements - Own vehicle (pre

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