Team Administrator

7 months ago


Johannesburg, South Africa Evolution Law Full time

We are a friendly, ambitious and hard-working team focused on continued growth and success. To enhance our client offering, we are now keen to recruit a fully remote administrator on either a full time or part time basis. This will be a freelance position.

The role involves (but is not limited to):
Document Production
- Quickly preparing recruitment adverts and uploading onto the relevant platforms/job boards.
- Quickly and accurately formatting documents in Evolution Law house style, often under time pressure.

Administration
- Managing our centralised collaboration platform and ensuring that all relevant trackers/spreadsheets/document files contained on it are kept updated in real time.
- Updating our CRM system, as directed by team members.
- Carrying out daily checks of vacancies advertised and logging findings.
- Responsibility for managing central mailbox (daily review).
- Preparing and circulating the agenda for daily meetings.
- Attendance and contribution at daily meetings.
- Dealing with all administration relating to clients e.g. keeping the team informed of recruitment preferences and CV submissions.

Marketing
- Frequently updating the Evolution Law LinkedIn page (several times a week) with vacancy updates and news to keep content fresh.
- In conjunction with the team, creating an editorial calendar and content for social media (particularly LinkedIn).
- Refreshing and updating the Evolution Law website content.

This a very fast-moving role and requires someone who has already had experience of working in a very busy (ideally recruitment) office environment.
- fluent in spoken and written English
- articulate and with excellent communication skills
- attentive and flexible in their approach, confident and personable
- very organised and used to working with Excel, Word and MS template software
- able to handle a high volume of paperwork, producing accurate and quick final form documents
- used to updating trackers/spreadsheets and keeping records in good order
- used to working quickly and autonomously
- used to working with busy teams and handling moving priorities in a busy working environment
- able to effectively take and execute instructions
- familiar with Chat GPT and social media/digital marketing
- familiar with the UK legal market

This role would suit:

- an experienced administrator or secretary/legal secretary
- a paralegal/junior lawyer who wishes to move into recruitment
- an experienced recruitment consultant who wishes to step back and support a business administratively, on a part-time basis.

Pay: R14 000,00 - R16 000,00 per month



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