Procurement Specialist

6 months ago

Midrand, South Africa DBSA Full time

The incumbent will be responsible for tactical and operational planning, sourcing and category

management planning, governance and risk management, daily execution in line with the agreed SLA.

To effectively execute the supply chain operations and performance outcomes. To execute complex

procurement transactions of high value.

To manage and mitigate for commercial risks associated with sourcing strategies adopted, pipeline

planning and management, sourcing activities and contract management process. Estimated pipeline of

work:

- Infrastructure Delivery Division - R3 to R3.5bn per annum
- Lending Division - R350m per annum

**Key Responsibilities**:
**Strategic & Tactical Functions**
- Obtain a detailed understanding and knowledge of the business of the Bank to improve alignment of

SCM practices to enable fit for purpose delivery
- Identify and develop partnerships and interventions to enable the implementation of the bank’s supply

chain strategy and operational plans
- Conduct a periodic review on performance and provide recommendations on how to optimise supply

chain management across the bank
- Support with the development of proper supporting systems, policies and procedures to enable

effective SCM operations
- Provide procurement statistical reports for executive decision making by preparing and managing the

monthly, quarterly and annual supply chain management information
- Oversee compliance to the SCM Policy, SCM Procedures and all relevant laws and regulations as it

relates to supply chain management.
- Conduct internal demand management planning sessions to inform sourcing pipeline, strategies and

prioritisation
- Profile purchasing practices and processes and ensure compliance with SCM policy and framework
- Profile nature of transactions, specifications, suppliers, clients etc to inform category strategies and

implementation of strategic agreements in the form of panels, framework agreements, strategic supply

agreements to improve the relevance and effectiveness of the procurement delivery model.
- Development of sourcing and procurement strategies for a specific commodity area, and to support

the departmental objectives and expenditure budgets by ensuring alignment to overall procurement

approach and practices
- Develop and understanding of underlying business requirements and specifications to enable better

planning and address operational / risk concerns
- To be fully abreast of all the MOU’s and its obligations from a SCM and procurement perspective to

ensure compliance from a sourcing strategy and process perspective
**Operational Functions**
- Perform effective demand management reviews and planning for related procurement requirements

and oversee sourcing of such goods and services
- Facilitate monthly demand planning meetings with programme teams to understand their

procurement/tender requirements to enable improved work allocation and compliance to SLA service

requirements
- Ensure the effective implementation of the supply chain management policies and procedures
- Ensure operational execution of transactions in line with service level agreement set
- Oversee operations and activities with the aim to align, streamline and automate operational

processes where applicable
- Oversee the sourcing / tender process and ensure coverage of legal and compliance requirements

arising from all supply chain management processes
- Monitor and ensure consistent service delivery levels across the programme structures and the areas

of improvement
- Keep abreast of the technical requirements and qualitative issues when facilitating the arrangement

of supplier panels as well as execution of transactions in the sourcing pipeline
- Oversee the sourcing / tender process and ensure effective integration into the contract management

process arising from all supply chain management processes
- Conduct detailed training and workshops with programme teams to increase ease of operations and

relationship management with all supply chain management
- Support supply chain management related committees in terms of reporting and representation where

necessary
- Understand and ensure effective control of risks contained in the risk register for supply chain

management and the overall impact on risks of the bank
- Oversee the overall day-to-day prioritization and scheduling of resourcing requests for internal

programmes
- Oversight and management of all audit related queries as a single point of reference and management

of all such correspondence
- Implement robust document management control and ensure effective monitoring to ensure document

management practices are indeed in line with required standards
- Execute specific transactions (tenders and other) allocated by management to enable the Unit to

effectively deliver its obligations in line with the targets set
- Representation of the Unit at key meetings, events and governance structures to ensure SCM

interests are accurately r

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