Debtors Clerk

6 months ago

Durban, South Africa Job Crystal Full time

A supplier of work safety wear and safety products in Durban, South Africa is looking for a Debtors Clerk.

**DUTIES & RESPONSIBILITIES**
- Prepare and monitor Debtors age analysis and follow up on items beyond payment terms.
- Process accounts and incoming payments in compliance with financial policies and procedures.
- Ensure remittances is received and processed before actual payment.
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data, especially credit notes.
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted; unpaid values must immediately be escalated to Financial Manager.
- Prepare and send monthly debtors’ invoices and statements and confirm receipt.
- Maintain accurate records of debtors accounts including contact details.
- Receipting and allocation of payments and maintaining bank account ledger.
- Producing monthly financial and management reports (debtors vs collections, etc).
- Liaise with Debt Recovery Agency (as and when required) or escalate to Financial Manager.
- Manage the handing over of bad debts and the allocation of bad debts recovered.
- Liaising with relevant stakeholders regarding debtor’s-related queries.
- Following up on debtor payment agreements, i.e. payment plans.
- Communicate (both verbal and written) with debtors with regard to overdue accounts.
- Preparing debtors file and creation of debtors accounts in the system.
- Maintain and implement clear communication processes between Finance and other Departments, e.g. Operations, Wages, etc.
- Sage processing e.g. journal entries, debtors’ statements, etc.
- Capturing and verification of debtors master data.
- Filing of debtors documents, supplier agreements, invoices, etc.
- General assistance to Financial Manager.
- Assist with audit queries.

**REQUIREMENTS**:
Qualifications:

- Matric with Mathematics and Accounting essential
- B Com or B Tech in Accounting or similar qualification
- Minimum of 4 years’ experience in a service oriented accounting/finance environment - including debtors administration and reporting
- Basic Sage experience or similar package
- Google suite knowledge is highly advantageous

Competencies:

- Ability to maintain confidentiality and exercise extreme discretion
- Analytical and problem solving skills
- Ability to prioritize and manage expectations
- High degree of accuracy and attention to detail
- Ability to work independently
- Good decision making skills
- Ability to communicate effectively
- Hands-on experience in operating spreadsheets and accounting software (Sage)
- Stress management skills
- Time management skills
- Being dedicated, positive and enthusiastic about your work and team
- Customer service orientated and good negotiation skills

Ability to commute/relocate:

- Durban, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)

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