Foreign Payment Manager

About the Company

The Company runs the world’s largest retreading facility under one roof, offering turnkey tyre solutions for businesses of any size. The company services the passenger, truck, earthmoving, agriculture, forklift and industrial segments.

About the Role

The Imports Foreign Payment Manager will be responsible for carrying out accounting and administrative duties such as procurement of Foreign Currencies, managing the exchange rates, processing and payment of Suppliers’ invoices, reconciliation of statements, remittance advice, and overseeing the checking of local creditor payments.

Responsibilities_Financial Responsibilities_

Manage Import payments within SARB regulations, manage the Group’s Forex requirements and verify local creditor payments. Oversee banking requirements as well as cross-border payments.
- To ensure the best practice on Forex purchases, Posting of foreign payments, Preparing supplier remittance advice capturing payments on the Banking system. Balancing of the monthly CFC accounts. Checking local creditor payments and cross-border payments.
- Customer Responsibilities_

Internal Customers
(Export requests)
- Ensuring the processes are adhered to and internal customers
- are following the requirements and procedures within the agreed lead times.

External customers
- External customers to ensure processes meet legislative requirements with SARB, SARS, and Local banks.
- Ability to establish and maintain good client relationships, both internally and externally at all levels.
- Operational Responsibilities_

Forex Purchases and Costing Rates
- Ensure best practice on Forex purchasing using protection strategy as far as possible.
- Ensure best practice on rates for costing, taking into consideration, levels at the time of costing.
- Ensure deals are secured for uncovered periods.
- Forecasting Forex requirements based on monthly reporting for all major currencies.
- Ensure to stay current on financial developments.

Process Foreign Payments
- Oversee all payment transactions within the Import department.
- Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy.
- Ensure accurate recons and payments to foreign suppliers, Ensure bank details verification.
- Ensure a track record of the status of all transactions.

Balancing of CFC account
- Ensure monthly balancing of CFC accounts

Checking all local creditor recons, weekly and monthly.
- Ensuring accurate processing of local creditor payments

Checking Journals processed
- Ensuring accurate processing of Journals.

Escalations and Exceptions
- Exceptions
- a) Import Manager to be advised ofb) Supplier payments are delayed for any reason
- Escalations

c) Supplier’s not paid on time.d) Forex abnormalises on dealse) System problemsf) Unbalance CFC accounts_Learn & Grow Responsibilities_

Team Development
- On the Job-training for Import employees
- To maximise training to gain more experience and ensure good quality.
- Report training needs, and areas of improvement.
- Maintain a daily learning culture based on operational and team development skills.

Performance Management
- To ensure performances are in line with SOP

House Keeping/ Cleanliness
- Maintain company culture and values to align reputational conduct.
- Participate in ad hoc projects.
- Ensure the work area is neat and conducive to a constructive and efficient workflow environment.
- Ensure filing is done weekly, with no paperwork lying around.
- SOP for cleanliness and work environment

Succession Strategy
- Ensure Transfer knowledge of the role is done.
- Ensure On-the-job-Training is done

Resource Allocation
- Advise the manager if resources need to be realigned for absenteeism.
- Grade 12 with a Tertiary Accounting qualification
- At least 5 years experience in the Foreign Import department, working with Foreign payments and Forex Trading.
- Trade System experience (Tradecloud advantageous)
- Financial System (Sage Advantageous) is required.
- Local and Foreign creditor payment Knowledge
- Knowledge_
- In-depth knowledge of Foreign payments
- Knowledge of shipping industry regulations
- Bond Store Management
- MDP programme
- NRCS, PRCC and Import Permits
- Homologation regulations
- Exchange rates
- ITAC Permit
- VAT rules for Export
- Port Rules
- Skills_
- Must be accurate and pay attention to detail
- Computer Literate
- Organised and able to multitask
- Emotional Intelligence to deal with a highly pressurised atmosphere
- Participative and able to work as part of the team.
- Ability to meet deadlines.
- Work well under pressure
- Attitude / Behavioural Requirements (Compulsory)_

Focused
- I am focused on the goals and vision of the department and the company.

Time and Energy
- I am committed to putting in time and energy to solve a problem.

Trustworthiness & Ethics.
- I am big on being trustworthy and ethical, as a leader this attitude/behaviour filters down to your team.

Trust
- I trust my