Transport Co-ordinator

2 weeks ago

Durban, South Africa Bidvest International Logistics Full time

**Job Purpose**:
**Qualifications & Experience**:
**Qualification**
- Grade 12 (Senior Certificate)
- Valid drivers license

**Experience**
- 2 - 3 Years experience in the Road Freight Industry (Container transport - Operational / Administration)
- Experience in working on Transport Management System
- Working knowledge of NAVIS

**Key Responsibilities**:
**1. Planning and Organising**
- To efficiently and effectively fulfil the requirements necessary for the operational co-ordination of KZN Container Operations according to the companies policies and procedures.
- Ensure that all data is timeously captured, accurate and systems are always up to date.
- Prioritise work and manage time to ensure a steady output in order to meet both internal and external deadlines.
- Control the documentation flow to ensure a smooth flow of documents between clients, suppliers, operations, support services and the admin department.
- Trouble Shoot and resolve any queries that may exist with the operations function.

**2. Operations Co-ordination**
- Review operations shift plan with controllers/management and provide input to efficiently and effectively execute workload.
- Ensure that the received shift plan is; thoroughly documented and covers all current work in progress, is prioritised based on imprtance/urgency.
- Ensure that all necessasry resources are in place to execute the planned work in progress including but not limited to; drivers, vehicles, trailers, safety/general equipment.
- Organise necessary documentation, system appointments as per shift plan.
- Carry out daily Blue Area talks at the start of shift as per process.
- Discuss operations plan with drivers.
- Document any pertinent feedback/concerns from drivers and assistants and update controllers / managers accordingly.
- Ensure that the drivers effectivey complete vehicle checklist.
- Complete pre-departure briefing with each driver ensuring that all requirements in place for the drivers to execute the allocated work.
- Monitor and maintain communication with drivers during the execution of planned work to ensure effective and efficient execution.
- Maintain effective communication with controllers, managers, clients, consignors, consignees in order to execute planned workload, provide necessary updates and resolve any queries.
- Attend to vehicle breakdowns, equipment failures, incidents, accidents timeously and following set policies and procedures.
- Complete driver debriefing at the end of shift ensuring that all completed documentation for work done is scrutinised for accuracy and any devaitions/issues/incidents are endorsed and reported to controllers/managers.
- Collate all necessary documents for completed work and update vessel trackers, tracking schedules and shift planner.
- Update all vessel tracking for working vessels by checking availability of containers and pending vessels by checking vessel birth status updates on TPT systems.
- Update the shift planner with all work in progress to be carried out by next shift. Make necessasry Navis appointements for available import containers and export container shipments.

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