Bookkeeper / Office Manager

4 weeks ago

Cape Town, South Africa Time Personnel Full time

**Job Overview**:
**Date Posted**: Posted 4 hours ago-
**Location**: Cape Town, Western Cape-
**Job Title**: Bookkeeper / Office Manager-
**Education Level**: Diploma-
**Job Level**: Intermediate-
**Minimum Experience**: 3 - 5 Years**Bookkeeper / Office Manager - Montague Gardens, Cape Town.**:
Do you have a good track record of bookkeeping and debtors experience, analytical and accurate qualities, and highly proficient in Excel (v-lookups/H-lookups/formulas)?

Immediately available highly advantageous.

**Requirements**:

- Grade 12, Basic accounting Diploma advantageous
- Proficient in Excel (v-lookups / H-lookups / formulas) word / outlook
- Experience with Xero an advantage.
- Bilingual (English - speak / Afrikaans - understand)
- Presentable with outgoing well-spoken, confident & friendly communication skills
- Excellent financial acumen with accounts
- Own transport essential
- Ability to take on responsibilities, use initiative and work well in a team & independently

**Duties and Responsibilities**:

- Reporting to the Director and Financial Manager
- Tracking of Servicing invoicing for both Cape Town and Durban branches
- Reconciliation of all closed services per month invoiced.
- Follow up on outstanding accounts
- Create proforma invoices and track deposits (request deposits)
- Final Invoice send to customer upon finalisation of job
- Job Costing Installations
- Ensure job costings accurate and complete for the month (Dbn / Cpt / Jhb)
- Cost of Sales report (monthly) - Services/Spares (Cpt / Dbn / Jhb)
- Certificates (SASA / SAGA / AASA - annual) to client upon completion of job and receipt of final payment
- Assist with insurance Claims - (Dbn / Cpt / Jhb)
- Trade - manage WIP / check proforma’s converted correctly to invoices - distributed to client
- Manage rental agreements
- Xero - process invoice / credit notes daily - allocation of receipt from/to WIP and daily receipts to closed jobs.
- Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
- Build sound relationships with clients, enjoy being the go to person when help is needed
- Registrations of any new contract fitters that are working on site
- Record daily hours worked by all employees, complete monthly and weekly schedules
- Checking of working hours and daily signing in and out
- Managing sick leave schedules and administration required
- Managing inhouse database of customer lists
- Ensure that jobs being worked on are updated daily as to the current fitment status
- Manage costing compilations for all work requirements
- Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
- Manage transport invoices at month end
- Ensure administration for health and safety compilation is updated and on file when needed
- Manage the royalties’ programme
- For rental units ensure month rental and water and sewerage accounts are issued timeously and payments are received
- Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

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