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Senior Commercial Analyst

4 months ago

Durban, South Africa Tower Group Full time

**CORE PURPOSE**:
Work closely with Operations, Sales, and Finance throughout each month to ensure invoices and credits are applied to each client account. Responsible for ensuring final outwork costs from vendors are received and accurate based on agreed upon quoted costs.

**Invoicing**:

- Review work tickets ready for invoicing for accuracy, completeness, and cut-off.
- Accuracy - All details from Client code, Rep code, Purchase order number, as well as costings are review and approved by the Senior Commercial Analyst.
- Completeness - All associated jobs (cases) are closed off with the main ticket and archived in the month they are invoiced, or nil charged. Completeness of data on work tickets should be paramount and a detailed checklist should be provided to invoicing clerks to ensure all relevant information is obtained prior to preparation of an invoice or Nil charge.
- Cut-off - Delivery notes should be obtained and reviewed prior to jobs being invoiced to ensure risk and rewards have transferred prior to month end and an invoice can be generated.
- Detailed invoice packs including Delivery notes should be reviewed for delivery to clients to ensure there are no unreconciled invoices on our debtors’ statements.
- Active involvement with the sales force prior to opening up jobs to ensure the most relevant and best outcome can be achieved upon invoicing, jobs, campaigns, and cross border jobs.
- Active involvement with estimating to streamline and facilitate more accurate cost vs estimate reports. A thorough understanding of the business and its intricate processes is required to streamline cost analysis and facilitate accurate reliable job costings.
- Active involvement with production managers as well as production controllers to identify any out of the ordinary job issues or reworks. Identification of rework tickets, overruns, and short issues should be presented to management for sign off with all relevant commentary and backing documents for review. A detailed checklist will be maintained by the Senior Commercial Analyst.
- Active involvement with system administrators to maintain and correct system related issues to streamline and promote accurate costing and invoicing.
- Invoicing and costing issues will be maintained and resolved by the Senior Commercial Analyst and dealt with in accordance with standard Costing and Accounting principles as well as focusing and maintain a strong and process driven control environment.
- Deviations from norms are kept to a minimum and controls are enforced continuously. Constant communication to all relevant stakeholders is sent out on an ongoing basis communicating, changes, concerns and improvements made to the Costing and Invoicing process.
- Work Closely KAMs to follow up on invoicing monthly budgets and forecasts to maintain accurate and update forecast tracking.
- Process all stock invoices nationally.
- Manage the invoicing clerks to ensure they are up to date with any changes to the invoicing process as well as manage and correct any costing related issues upon review.
- Process all credit notes after reviewing the relevant supporting data and approvals and update any new corrective actions to ensure the same error does not reoccur.
- Close off Nil Charges after obtaining all relevant supporting documents and approvals. Track and report on Nil Charges at the end of each month.
- Liaise with Finance and assist in any Debtors Queries to ensure collections are streamlined and collected on time.
- Follow up and maintain weekly WIP reviews as well as track and monitor invoices are processed as close to the 5-day turnaround time after dispatching.
- Pricing jobs before invoicing as per price lists provided by the sales team. Highlight and track any pricing that may be less than our direct cost.

**Costing**:

- Oversee the job costing / de costing to evaluate and understand variances.
- Responsible for margin reports and material percentage reports.
- Evaluates Work in Progress (WIP) monthly and ensure that jobs are accurately costed and invoiced timeously.
- Strategic pricing
- Partner with estimating on tender submissions to extract quotations and analyse quotes to enable strategic pricing decisions.
- Ensure key account pricing methodologies are documented and reviewed with changes in market conditions.
- Analyze estimated costs to ensure that costs are relevant to enable accurate costing.
- Ensure that all customer rebates are documented and regularly tracked to actual performance.
- Ensure pricing governance is maintained across all key accounts.

**Reporting**:

- Assist Finance and Sales teams with details on prior year Sales figures to assist in providing detailed accurate budget data.
- Review customer value add to establish reasons for variations and provide feedback to sales and commercial.
- Provide Sales team with detailed sales reports for the month past looking at budget versus actuals. Assist in providing product analysis to sales force deta