District Manager

2 weeks ago

East London, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To coordinate and support the implementation of the School-based HIV and Violence prevention program, in order to ensure the delivery of quality services offered as part of a comprehensive package of care through mobile service delivery, and achievement of targets
- Providing clinical technical assistance and capacity building to the district implementing team, in line with Department of Health (DOH) requirements and key strategies

**Location**:

- **Eastern Cape (Buffalo City)**

**Key performance areas**:

- Communicate, promote and support the implementation of the School-based HIV & GBV program within the district
- Ensure 3 monthly and weekly rosters are completed and submitted on time
- Provide program implementation guidance and clinical technical assistance to District team members to ensure delivery of program activities according to timelines
- Support program implementation to align with DIP action plans and compliance with important DOH and SIMS requirements
- Constant consultation and planning with the provincial manager and district teams to monitor progress on deliverables
- Review district implementation plan and other program documents for effective implementation of the program
- Contribute to developing, designing, and implementing Quality Improvement Approaches relevant to the district's needs and gaps
- Identify the needs of the program within the district and obtain the resources required
- Coordinate and troubleshoot program-related activities
- Establish and manage effective working relationships with key partners internally and externally including DBE, DOH, DSD, donors, and other partners
- Serve as a representative of the Schools project on both internal and external forums including partner meetings and working groups in the district
- Coordinate program activities with external agencies such as public health, NGO partners, regulatory bodies, donor monitoring, and auditing agencies, and others as necessary
- Coordinate the submission of relevant reports in the districts as required or requested
- Management of district staff including providing supervision and support.
- Conduct regular meetings with the District team and undertake regular site visits to ensure outputs are delivered
- Coach district team members to comply with the organization's policies
- Ensure each cadre of staff performs as per daily targets
- Perform and facilitate staff performance assessments
- Identify sub-standard performance and take necessary corrective action
- Attend to all staffing requirements and administration at the district level
- Promote harmony, teamwork, and sharing of information
- Conduct skills audit to identify training needs of district implementing staff
- Develop a training plan based on a skills audit
- Identify the training needs of DOH, DBE, other staff, and stakeholders, and provide technical assistance where appropriate
- Liaise with the Clinical Technical Specialist, Capacity Building Manager, and other Technical
- Leads to address identified training needs
- Provide both off-site and on the job training to facilitate skills transfer to internal staff
- Facilitate formal clinical training as required
- Conduct post-training evaluations to get feedback on the effectiveness of training
- Ensure all completed registers, assessments and evaluations are returned from courses and hard copies provided to the training administrator
- Participate in ongoing mentorship programs initiated by other WRHI stakeholders
- Provide ongoing coaching, mentoring, and support to the district implementing team
- _Monitor the quality of service delivery and where required, engage in quality improvement activities to improve the quality of care through (and not limited) to the following:_
- Conduct a minimum of 50 chart reviews weekly to ensure the quality of documentation of services
- Conduct PN mentorship sessions initially weekly and then monthly and provide ongoing mentorship and coaching to ensure compliance and correct management of clients in keeping with guidelines
- Conduct HTS observations monthly with ongoing mentorship
- Review of HTS registers weekly to ensure compliance with National guidelines and Algorithm
- Complete monthly training and mentoring reports
- Complete at least 2 days of clinical work per month to maintain clinical skills
- Monitor program targets, and where required, engage in quality improvement activities to achieve projected targets
- Provide oversight for data quality of the nurses, in compliance with M&E reporting requirements
- Ensure program data collected on the field is correct and timeously reported to M&E
- Contribute to project reports on the clinical service delivery, as requested by project management
- Maintain close communication with the M&E team to ensure adequate and regular reporting
- Documenting lessons learned and success stories
- Contribute to the development of reports including best practices, technical publicat

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