Document Control/information Management

3 weeks ago


Johannesburg, South Africa Diageo Full time

Job Description:
Welcome to the Diageo world of exciting possibilities, a world of celebrating life every day, everywhere.

With over 28,000 talented people and a presence in 180 countries, Diageo is a truly global organisation. Across our 21 markets, our brand portfolio represents our biggest strength, and our biggest passion. Be it our
_global giants_,
_local stars_ or
_reserve brands_, we use our vision, creativity and courage to drive the growth of our products worldwide. We invent strong brands for today and for the future; upholding the quality of our products and taking personal accountability for both the history and for the future of our brands.

We have more than 6,500 people working with Diageo in Africa: our Africa businesses account for over 20% of Diageo workforce worldwide. In all that we do, we seek to bring out the best of our Diageo values and release the ‘spirit of joy & community’ which is alive across the African continent. In Africa, we create wealth both directly through our operations and indirectly through our broader value chains where we support development and growth in partnership with businesses and communities. We source over 60% of agricultural and packaging materials locally, and we work with more than 45,000 local farmers for our agricultural inputs. Thirteen of our production sites in Africa are in water-stressed areas; so much of our focus is on managing water use in our operations effectively and reducing water poverty in surrounding communities through our pan-African Water of Life programme. Since its launch in 2006, we have brought safe drinking water to around 10 million people.

Where there is less water stress we have implemented our global ‘Learning for Life’ programme which provides life skills and opportunities for individuals from disadvantaged backgrounds to take a first step into formal employment.

We are committed to our vision of being ‘the best performing, most trusted and respected consumer goods company in South Africa”. The Diageo organisation in South Africa is built on the principles and foundations laid by the giants of the drinks industry. To be a part of Diageo is to be a part of history - and to have an unrivalled opportunity to make your own mark in history.

Are you ready to join us on our journey to create history in South Africa and beyond?

Purpose of the role

Diageo SA is looking for graduates to participate in an exciting 6-week internship program During this time, you will be exposed to FMCG while developing functional and leadership skills

Our internship program is to help students advance at an accelerated pace and be exposed to the real business world and start building a career at Diageo instantaneously.

The Graduate Program consists of a mandatory 1 year Leadership Program through one of the best Post Graduate Universities whilst completing your on-the-job training which will build capabilities that will set you up for a successful career.

The Document Control Graduate role is a specialist position within DSA reporting to the Legal and Corporate Security Director. The job holder shall manage, develop and maintain all business records and information assets (in all formats including paper, cloud, digital and/or electronic media) belonging to DSA.

The deliverables include:

- Delivering the Information Management & Security ("IM&S) agenda and enabling and supporting the business to meet its commercial objectives
- Implement and embed the company IM&S policies and procedures across the business through a network of trained IM&S champions and users.
- Document and information retention, retrieval and disposal, including management of all company document libraries and archives, whether external or internal.
- Business continuity management for all company records and information operations, assets and procedures.
- Ensure the business remains compliant and maintains full IM&S compliance with laws and regulations, statutory, security and industry standards and best practice, The Promotion of Access to Information Act, The Protection of Personal Information Act, General Data Protection Regulation and Diageo Data Privacy Guidelines among others.
- Act as the lead internal auditor for IM&S to ensure that the IM&S program is fully embedded within the business and is adequate and effective.

Document Control Graduate Must-haves
- Good project management skills
- Good interpersonal skills and works well with people
- Organisational skills
- Innovative
- Resilience and drive

Experience Required
- Studying (or completed) towards relevant Legal/Compliance/Information Systems/Information Science degree or diploma
- Not more than 2 years prior work experience
- Organisational skills
- Project and time management
- Excellent Written/verbal communication
- Resilience and drive
- Innovative
- Agility in learning

Worker Type

Regular

Primary Location:
Waterfall

Worker Type:
Graduate

Primary Location:
Waterfall

Additional Locat


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