Creditors/debtors Administrator
7 months ago
We are looking for an enthusiastic Debtors and Creditors Clerk to inject fresh ideas and energy into our team.
As the Debtors and Creditors Clerk you will be responsible for the below:
Monitor and analyze debtors' accounts. Ensure accurate recording of transactions in Omni accounting package or relevant systems.
Maintain accounts receivable systems for accurate client records. Prepare and dispatch monthly debtors invoices and statements. Follow up on debtor payment agreements. Communicate with debtors regarding overdue accounts. Facilitate communication between Finance and sales teams on outstanding debts. Manage bad debt handovers and recoveries. Perform debtor and cashbook reconciliations. Uphold Debtor Management Policy adherence. Handle administrative tasks to meet deadlines and collection targets. Maintain supplier information and onboard new suppliers on SAP or relevant systems. Obtain quotations for purchases. Process purchase orders, goods receipts, and invoice matching. Ensure invoice approval and VAT compliance. Conduct SAP or relevant Business One processing (e.g., journal entries, debtors statements). Organize filing of debtors' documents and legal agreements. Address debtor-related queries with relevant stakeholders. Provide general support to Finance Manager and Management Accountant. Job Experience and Skills Required: Completed Diploma in Accounting and related field. 3 years experience in a Finance role.
**Responsibilities**:
- Processing payment to Creditors and Receipting of Debtors invoices
- General recon of invoices and statement.
- Bank recon and capture on accounting system.
- General admin duties which include assisting the Finance Department.
- Filing of all Creditors documentation.
- Follow up and assisting creditors with queries.
- Monitor and validate all invoices.
- Prepare a debtor report and submit to Finance Officer on a timely basis.
- Hand over completed documentation for approval and authorization.
- Follow up and report on outstanding accounts.
- File and maintain documentation on all communications, transactions and payment arrangements associated with trade debtors.
**Requirements**:
- Grade 12.
- A tertiary qualification in Accounting or Bookkeeping and/or short bookkeeping courses.
- Minimum of 3 years’ experience working in a finance unit performing creditors/debtors/accounts payable duties, preferably in a medium or large sized company.
- Previous working experience on Omni/Pastel / Quickbooks or any other accounting programme pertaining to the role.
- Sound accounting knowledge.
- Ability to work independently and balance multiple tasks simultaneously.
- Excellent organizational and planning skills with the ability to prioritize time and work effectively.
- Pays attention to detail, displays a high level of integrity and is deadline driven.
- Other ad-hoc duties.
- Please supply a recent photo and recent Payslip or salary expectation
Ability to commute/relocate:
- Montague Gardens, Western Cape: Reliably commute or planning to relocate before starting work (required)
**Education**:
- High School (matric) (required)
**Experience**:
- Creditors/Debtors: 3 years (required)
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