Logistics Assistant

2 weeks ago

Pretoria, South Africa UD Trucks Full time

**Logistics Assistant**
**Department : Logistics (BP55300)**

**Job Overview**
UD Trucks is known for our pioneering technologies and products within the commercial automotive industry. This position will be responsible for the verification and authentication of invoice hardcopies received from logistics and transport suppliers, receive and complete recon for all submitted invoices for current operational month and resolve invoice queries with suppliers with investigation.

**Responsibilities and Duties**
- Process invoice coding as per UDSA standards for approved GL / CC
- Ensure suppliers invoices received prior to monthly finance cut off for processing.

**Transport**
- Ensure all suppliers providing transport services to UDSA comply with billing requirements invoice cut of monthly.
- Communicate with suppliers in advance sharing the monthly requirements.
- Conduct a recon monthly for Transport services provided to UDSA ensuring all billing is accurate prior to invoice submission.
- Outbound transport movement consolidation and weekly invoice check to authenticate movements via outbound controller / sales.

**Business Control**
- Assist with returnable packaging invoicing flow.
- Verify all reverse logistics cost as per supplier breakdown.
- Provide monthly cost raised to BC unit controller.
- Perform all other duties and tasks as assigned by Supervisor or Manager
- Receive invoices from all PL suppliers.
- Authenticate invoices within 3-5 days of submission and request for upload.
- Excellent analytical skills to calculate charges raised.
- Submit invoices for checks to line manager prior to workflow processing.

**Minimum qualifications**
- B-Tech Logistics Management / Accounting or Diploma Logistics Management / Accounting

**Key Skills and Attributes**
- Knowledge understanding and compliance of organisations systems, policies, and procedures.
- Knowledge and awareness of any new developments within operations.
- Reporting skills.
- Raise discrepancies immediately with billing.
- Understanding logistics and supply chain models with invoicing.
- Understand Vat calculations.
- Good inter-personal skills.
- Good communication skills.
- Ability to manage time efficiently.
- Ability to work effectively in a team.
- Demonstrate responsibility.
- Excellent analytical skills.
- Attention to detail to authenticate billing to UDSA.

**About UD Trucks**

Part of the Isuzu group, UD Trucks is a global leading international commercial vehicle solutions provider headquartered in Japan. At UD Trucks, we are defining the next generation of smart logistics solutions through advanced innovations in automation, electro mobility and connectivity. UD Trucks develops, manufactures and sells a wide range of heavy, medium and light-duty trucks, operating in more than 60 countries across all continents. Our trucks and people go the extra mile for our customers and business partners, day in and day out.

We are an 8,000+ strong team of colleagues with 40 nationalities who bring diversity and passion in delivering our products and services. We trust each other, work collaboratively and embrace change. At UD Trucks, our purpose is Better Life - to make life better for people and the planet. We have developed a culture that promotes:
**Diverse and friendly culture** - Strong culture of diversity and inclusion, organizing annual events, daily activities and open communication platforms including various internal voluntary networks.
**Empowered growth** - Global exposure and growth opportunities across functions and countries through internal mobility system and self-driven career opportunities, building a learning organization by enabling self-managed learning supported by the UD Academy.
**Flexibility with trust **- We continue to fully support both remote working (where and when applicable) and flexible working hours, we actively encourage our colleagues to maintain a good work/life balance. You will have the autonomy and flexibility to split your working time between both our wonderful, modern and equipped HQ and remotely.

Be part of our journey to create Better Life for society, for our customers and for yourself. UD Trucks is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our colleagues.

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