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Import Store Recon Clerk

4 weeks ago

Johannesburg, South Africa AVI Limited Full time

An exciting opportunity exists for a **Import Store Recon Clerk **at **SPITZ** in Bryanston, Johannesburg. The purpose of the role is to co-ordinate and ensure the efficient and accurate execution of the forwarding and clearing process within the company. Monitor product import processes to ensure compliance with regulatory or legal requirements. Communication of bookings to relevant stakeholders and resolution of queries raised. Occasionally to assist with store reconciliations to ensure cash is collected, reconciled and recorded correctly in line with sales made by each store - Gant and Green Cross.

**Line Manager**: Shipping Supervisor

**Number of Direct Reports**: 0

**Job Specification**:
**Key Performance Areas**:

- Booking of shipments
- Approve booking with shipping agent choosing a cheaper rate and using the most reliable shipping line.
- Must be familiar with customs legal requirements regarding importing as well as understanding of incoterms 2020 and shipping terms.
- Requesting freight estimate costs and understanding calculations to choose the best suited option to move cargo FCL/ LCL for sea freight or air freight.
- Consolidate shipments if there are other shipments coming from the same port in order to save costs.
- Create a shipment number and open file
- **
Foreign Vendor Payments**
- LC (Letter of credit) establishment with the banks.
- Foreign vendor payments and understanding of Deposit / Advance / Balance, 30/60 day payment terms
- ** Costings**
- Check accuracy of information on supplier invoice and balance orders to SAP.
- Zimp3 phase 1 costing on SAP system link purchase orders to shipment and allocate a rate and ZINT charges for provision of GIT.
- Prepare Excel costing sheet.
- Zimp3 phase 2 costing on SAP allocating freight, wharfage, vat and duty charges.
- Once costing approved by buyers, send to the warehouse to GRN stock.
- Any short received stock notify relevant people and put parties on notice for insurance claim.
- Assist warehouse on queries for costings short and overs and inform the buyer.
- ** Tracking orders**
- Receive status report daily to monitor shipments and ensuring timely deliveries.
- Query and resolve any issues of delays with freight agents.
- Notify buyer of the status of their goods, and if any stops or unforeseen delays
- ** Pre-clearance of shipment**
- Follow customs and other statutory body for cargo clearance and compliance procedure.
- Receive customs clearance documents from agent SAD500, customs worksheet to verify that correct tariff headings and duty/preferential rate have been applied.
- Complete the clearing instruction timeously to avoid storage charges and delivery delays
- ** Freight Forwarders invoice**
- Check that all freight forwarders charges are correct as per signed rate agreement.
- Once all is in order sign and forward to finance for payment approval
- ** Miro and Import Account**
- Miro shipments process the supplier invoice verification.
- Identify and resolve differences on import accounts for clearance
- ** Reporting and Filing**
- Goods in Transit (GIT) monthly reporting of shipments to finance team.
- Order Control report weekly reporting of shipment status to merchandise team.
- Maintain fully compliant shipping files
- ** Returns and Rejected Stock**
- Responsible to facilitate the return or destruction process of rejected stock by QC team.
- Arrange debit note to supplier to recover FOB, freight, wharfage and duty cost.
- Once the process is completed, customs will provide the certificate.
- QC inform supplier to arrange collection for return stock or let warehouse know to shred the items
- ** Ad-hoc activities**
- Reconciling all Bank clearing accounts, Process relevant journals on SAP
- Ensuring all banking DT’s received and filed in time for external audit
- Resolve Lay-bye Refunds from stores and assist to resolve payments from stores or Finance

**Minimum Requirements**:
**Experience**:

- At Least 4 Years’ experience in Import Control
- At Least 4 years’ experience in Seafreight / Airfreight Import Controlling

**Qualifications**:

- Matric
- Certificate / Diploma Logistics

**Additional Requirements**:

- ERP System Knowledge SAP
- Microsoft Excel Proficiency

**Competencies**:

- Building Relationships
- Being Self-assured
- Working Together
- Staying Composed
- Meeting Deadlines
- Attention to Detail
- Planning and Organizing
- Thinking Rationally

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