Commercial and Buying Administrator

2 months ago

Cape Town, South Africa Silvertree Capital (PTY) ltd Full time

The Commercial & Buying Administrator is responsible for handling admin related tasks and providing a support function for the category managers so that the overall targets of the department can be achieved namely category growth and margin targets.

The tasks are listed but not limited to the below:

- ** New product and vendor sourcing**-
- Making contact with identified vendors to request their product and pricing lists, barcodes and other information as requested by the category managers.
- Populate the respective sheets with the new product details and pricing as received from the supplier
- Manage and the general admin on the go live tab, by ensuring the payment terms are signed, returned and saved, barcodes are received and added to the sheet.
- **Promotional Support**-
- Making contact with suppliers to source category promotions as indicated by the category managers
- Add promotions as agreed in supplier meetings to the promotions sheet
- **Pricing administration**-
- Handle all pricing tasks in Acumatica
- Manage all pricing uploads into Acumatica once margins have been approved and signed off by the category managers
- Send price increase templates to suppliers and communicate the date of price increases to the category managers as well as to the planning team
- Ensure that all price increases are saved the corresponding folders for reference
- **Supplier Relationships**-
- Nurture supplier relationships at every touchpoint through professional and kind communication
- Sit in supplier meetings, as requested by category managers, take notes and handle next steps like sending pricing sheets, logging in of promotions etc.
- **Ad hoc Tasks**- Being open and flexible to integrate ad hoc requests from the category managers into the daily/weekly/monthly workflow

**KPIs**:

- Timeous sourcing of specials and ensuring that the category manager is in the loop should the finalizing of a special not be running on time.
- Kind and professional communication with all stakeholders
- Timeous and correct handling of price updates as well as pricing tasks
- Timeous responses across all communication channels and stakeholders

**General Requirements in the role**:

- **Accountability**: Showing ownership and responsibility for your performance, actions, and outcomes.
- **Collaboration**: Building relationships with colleagues, customers, and suppliers, and contributing to effective team performance.
- **Initiative**: Showing curiosity, spotting gaps, finding new and better ways to do things
- **Adaptability**: Understanding changes in tasks, projects and environment
- **Communication**: Effectively exchanging information with team members, customers and suppliers.
- **Attendance**: Being present during working hours.

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