Admin Controller

3 weeks ago

Linbro Park, South Africa RCL FOODS Careers Full time

RCL FOODS is seeking an **Admin Controller - Stocks **to join our **Vector Logistics Division in Linbro Park.** The role will be reporting into the **Finance Controller.**

The purpose of the the role is the Management and resposibility of full Trip recon and Claims admin function as well as Scanning Financial Reporting.Support Financial Controller in oversight of Trip Recon and the financial impact thereof and Principal & Customer support - internal and external (Ops, Head Office, customers and principal

**Duties & Responsibilities**:
**General Controls & Reporting**

Compile daily progress reports on status of outstanding shipments and the risk thereof:
Daily reporting on shorts/ overs and analysing where the gaps in the system are.

Create, maintain and present weekly and monthly “snapshot” reports to track and trend overall area of responsibility performance

Share relevant data with Depot Management teams to assist in addressing core issues, generate action plans and drive correct behaviour.

Develop an in depth knowledge base of organisational processes and policies

Assist Finance Controller with month-end, clearing and cut-off procedures.

Prepare monthly clearing journals for Month-end.

Assist and work closely with Internal and External Audit when requirement

Ensure Audit reports are clean and items kept to a minimum.

Ensure compliance of all with RCL & Vector Policies and Procedures

Complete daily Admin controller checklists and report on identified potential risk.

Compile End of Shift report to indicate completed tasks and outstanding tasks to be actioned. (Monitoring tool)

Manage and maintain good standing relationship between Principals.

Oversee nightshift teams.

**Claims & Queries**

Implement and maintain a pro-active approach to Claims Management..

Pro-actively involve and follow up with these stakeholders to improve and maintain the Claims process, thereby reducing queries from support office, reduce costs and improve efficiencies

Streamline existing processes and paper trails in order to reduce the risk of human error and improve speed of information delivery

Assist Support office with outstanding queries and credits on a daily/weekly basis.

Investigate, Validate, approve & Process claims from Principals.

Identify risk areas and implement controls to reduce risk: Trip recon & Claims

Control and manage the daily unreconciled POD’s as well as reporting on the report with anything out of the normal KPI’s.

Work closely with the Warehouse Manager, Controller, Principals, Service providers and other depots to ensure any missing documentation or GRN’s are identified and reported.

Manage and control followed up Unreconciled shipments.

***Stock Control**

Assist with daily stock control by reviewing daily stock variance reports. Stock loss Tracker and analysis of the report to ensure all losses are accounted for.

Review discrepancies on this report and follow up on exceptions - ensure relevant departments are held accountable for actions to be taken. Maintain a record of actions taken.

Investigate high and low variances - to identify risk and gaps within processes and procedures to reduce stock losses.

Analyse and cross reference information from these reports to build a database.

Assist Finance Controller by managing and Controlling **Monthly stock counts**.

Conduct bi-annual asset verifications and tag all assets.

**Scanning**

Ensure daily scanning of triprecon shipments and that nothing is outstanding older than 3 days for local deliveries and 7 days for Primary, Sleep Outs and Xdocs.

Control and manage the daily scanning of POD’s as well as reporting on the report with anything out of the normal KPI’s.

Drive correct behaviour for by closely monitoring & tracking the Stock team on Scanning duties.

Work closely with the Warehouse Manager, Controller, Principals and other depots to ensure any missing documentation or GRN’s are followed up immediately the next day and that it gets resolved.

**Cost Control**

Participate in investigations and audits to support initiatives designed to control costs and maximise profits

Continuous monitoring and scrutinizing of costs, wastage and loss in the business. This includes operating cost, physical stock loss, damages to stock and equipment and other wastage or inefficiencies.

Make extensive use of people and infrastructure to identify core issues resulting in wasteful spending and/or loss, i.e CCTV, Security, information from staff, information from 3rd parties etc.

**Team** **Management**

Lead subordinates towards meeting strategy and targets through regular communication and utilisation of full organisational talent management tool set.

Support and drive the business core values

Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives

Conduct performance appraisals and supervise team succession and resource planning.

Champion training and development of self a

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