Supply Chain Management: Administrator

6 months ago

Cape Town, South Africa NACOSA Full time

**About NACOSA**:
We started as a convention intent on bringing together organisations working on HIV. We now render services and disburse funds towards a coordinated response to HIV, TB and GBV as public health threats. As an organization, we work at national, provincial local and community levels and strive to embody the ideal spirit of NACOSA. We strive to live our values and philosophy in every interaction and task. NACOSA has a zero-tolerance for sexual exploitation, abuse, and harassment (SEAH), and related abuse of power and is committed to protecting its staff and all people receiving services through our programs from this type of misconduct.

The duties and responsibilities of the Supply Chain Management: Administrator will include but not limited to:

- Effectively source quotations for good and services while adhering to strict adherence to procurement processes to ensure a fair and transparent procurement process
- Administrative duties related to the procurement process such as reviewing tenders, compiling tender summaries, arranging relevant meetings, compiling meeting minutes etc.
- Draft the memos and letters for procurement related correspondence
- Compile payment packs for the payment process for suppliers to ensure adherence to the agreed payment timeframes
- Be part of the Specification and Evaluation Committees in the capacity of “secretariet” and fulfil relevant duties of a secretary (writing minutes, following-up on deliverables, etc.)
- Maintain an updated and accurate Supplier database
- Ensure that procurement activities align to all relevant legislation, NACOSA policies and procedures and good practice standards
- Show initiative, discretion and good judgement in carrying out of all procurement related duties
- Provide general administrative support to the SCM: Manager as may be needed from time to time

Required qualifications, skills and experience
- Matric/Grade 12.
- Degree/diploma in SCM / Procurement / Finance. (preferred)
- Experience in travel administration (Advantageous)
- At least 3 years’ experience in a similar role with a demonstrated ability to undertake procurement processes (preferably in an FMCG/Pharmaceutical environment)
- Advanced Computer skills, specifically in MS Word, Excel, PowerPoint
- Read, write, and speak in two official South African languages, of which one must be English
- Driver’s license, reliable vehicle and willing to travel
- Ability to work methodically and systematically
- Good time management skills and ability to stick to strict deadlines
- Ability to work under pressure
- Good communication and inter-personal skills on all levels
- Minute-taking and professional writing skills
- Proven ability to work as a team member within multi-disciplinary teams
- Ability to multi-task while paying attention to detail

**_ PLEASE NOTE:_**

**_ As part of our hiring process, NACOSA will inquire during reference checks for information about job applicants’ reference persons regarding any finding of sexual exploitation, abuse, and/or harassment as well as any other forms of misconduct._

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