Admin Clerk

2 weeks ago

Rustenburg, South Africa RCL FOODS Careers Full time

We at RCL FOODS are in search for a **Admin Clerk - EPOD's** to join our **Rustenburg** Business Unit. The role will be based in **Rustenburg** and report to the **Admin Controller**. RCL FOODS is looking for an incumbent to manage the Admin functions at the depot

**Duties & Responsibilities**:
**Picking Documents - receive pack from despatch clerk**

Check documents for authenticity

Check documents off the loading schedule

Liaise with despatch on any shortfall of any documents not received

Re-pack and staple

File in accordance

**POD Documents**

Source according to outstanding list

Compile daily report

Provide feedback for the KPI report

Ensure discrepancies are highlighted and addressed by the relevant clerk

Ensure POD’s received is a full complete pack

Originals to be file in accordance to month it was delivered

Scanning of POD’s to be done on a daily frequency before 14:00

ZSDTR11 process to be done

**CHEP related**

Original chep slips to be copied, originals to be handed to pallet controller copies to be added to document pack before filing

**Scanning**

Prep documentation

Feed through scanner

Ensure report is clear

Report machine repairs

**Filing**

Filing of all relevant documentation in accordance with following guidelines

Original POD’s - In the month it was delivered

Picking Documents - Monthly Boxes

CSD & Branches

Storages

Digistics

Customers

**POD filing - Monthly boxes**

CSD & Branches

Storages

Digistics

Customers

**Weighbridge**

Capture weighbridge stats on the relevant excel sheet

Report and investigate anomalies

Hand over to PBCS Logistics manager for approval

Hand to Accountant for final approval

File in monthly boxes

**Invoices**

Send invoices as requested from relevant branches/customer/storages

Send Digistics invoices Monday morning for Sunday billing

**Minimum Requirements**:
Matric and finance qualification or studying towards a qualification

Excel experience - required

SAP experience - preferred

Knowledge of Purchase Order and Reconciliations

Minimum 1 years relevant experience

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