HR Assistant

2 weeks ago

Paarl, South Africa Initium Paarl Inc Full time

Our client, based in Paarl, is looking for a seasoned HR Assistant to join their team. The HR Assistant reports to the HR Manager and is responsible for maintaining day-to-day administrative and personnel services for the Company, to meet legislative and operational requirements. The HR Assistant must effectively and accurately deal with highly confidential information.

**Duties**:

- Ensure all prospective personnel information is received prior to on-boarding.
- Administration and assistance with recruitment.
- Assisting to prepare warnings with Line Managers and act as chairperson during hearings.
- Follow up with line manager on the performance of new employees during the probationary period.
- Placing of job adverts and arranging interviews, which includes contacting prospective employees or interviewees, setting up of appropriate and adequate interview panels, and supervising the interviewing process.
- Deal with both external and internal queries from both staff of the company and external bodies.
- Prepare job descriptions before job advert placement is made both for internal and external recruitment.
- The administrator’s duties also include assisting in the preparation of all letters of contract for any necessary changes in employee terms and conditions.
- Preparing management reports on data HR relevant data
- Organize and maintain personnel records.
- Prepare HR documents, like employment contracts and on-boarding documents
- Revise company policies (Adhoc)
- Assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules, terminations).
- Coordinate the interviewing, screening, recruitment, and appointment of new staff.
- Take minutes in HR staff meetings.
- Responsible for off boarding administration of staff.
- Responsible for all legislative compliance requirements such as Employment Equity, Skills Development, Health and Safety and POPIA.
- Any adhoc HR/IR assistance.

**Requirements**:

- HR diploma / degree preferred;
- A minimum of 5 years’ experience in a similar role;
- Must have excellent interpersonal skills;
- Must be able to handle conflict;
- Must have high levels of integrity.

Application Deadline: 2023/04/17

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