Wedding & Events Coordinator - High Profile Wedding

7 months ago


Somerset West, South Africa HotelJobs.co.za Full time

This award winning wedding and events planning company are uniquely situated with offices in the Helderberg Winelands / Stellenbosch area and offer a wide selection of bespoke wedding packages with a full range of services and facilities. All wedding venues are hand-picked signature destinations located within the Cape, as well as many beautiful locations across South Africa and a handful of unique international destinations.

We are in search of JUNIOR WEDDING & EVENTS COORDINATOR and an Office Administrator to become part of this dynamic team

**COORDINATION DUTIES**:
Assist with the planning, logistics and operations for all functions.
Schedule and execute meetings as required.
Complete the initial draft as well as update minute documents as required.
Liaise initial and updated quotes from third party service provides that will include décor and concept designers, stage and lighting specialists, entertainment and music suppliers, chefs and caterers, stationery consultants, florists’ designers, and service arrangements.
Liaise with floorplan designer to create event floor plans.
Schedule décor mocks, tastings, and supplier meetings.
Management of budget documentation, invoices, and distribution of proof of payments
Drafting and distribution of final programme and floorplan to all suppliers
Liaise and assist with the setup and breakdown of assigned functions and monitor the function ongoings during assigned periods.
Conclude all required function documentation.

**EXPERIENCE REQUIRED**:
**IMPORTANT REQUIREMENTS**:
Driver’s license and personal vehicle
Reside in Somerset West, Stellenbosch or surrounding area.
Female/Male
Minimum age of 21 years old

**SKILLS**:
Exceptional verbal and written skills
Professional discretion
Efficient and dynamic individual with a natural passion for the service industry
Well-developed time management skills
Strong organizational skills



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