Senior Projects Controller

1 month ago


Kempton Park, South Africa Bidvest International Logistics Full time

**Job Purpose**:
The position entails the Project Controller to ensure all activities relating to National Project activities align with client expectations, third-party service provider SOP's and overall BIL's project initiatives. Day-to-day handling of project shipments, within contract and client requirements. From estimating to invoicing and query resolution. Quality controlling of estimates, on AR & AP invoices, advanced problem-solving, and client visits to gather the scope of projects and design solutions around client requirements. In addition to the usual Controller responsibilities, it also includes billings, estimating, and multi-modal file handling. Handles both inbound and outbound cargo.

**Qualifications & Experience**:

- Matric / Grade 12 Diploma
- Tertiary qualification in cross border trade, international freight and/or customs procedures would be an advantage
- At least 7 years experience in the Freight Forwarding / Logistics Industry
- Abnormal freight experience is a minimum requirement
- Project shipment experience is a minimum requirement
- Tender Management experience is a minimum requirement
- Handling Complex project shipments and complete projects from start to end is a minimum requirement.

**Key Responsibilities**:
**_ Estimate / quote submission_**
- Meet with client or understand RFQ from client
- Obtain estimates from service providers
- Vet service provider service offering
- Ensure costs are correct and in line with client requirements
- Estimate submission and clarification to the prospective client
- Follow up with client on potential business
- Obtain order confirmation from client if successful

**_Planning_**
- Commence project schedule /tracking report
- Identify potential risk areas
- Identify and arrange urgent permits required for abnormal loads
- Align all of the above with client expectations
- Identify contingency plans
- Revisit tender if scopes are added or removed
- Ensure we keep client and service providers informed of vessel details and activities

**_Execution_**
- Ensure expectations / deliverables are achieved
- Tracking report updated as required
- SLA’s with service providers enforced and improved
- Scope creep monitored and addressed with client
- Billing to client within contract scope
- Issuance of profit and loss per file
- Update Cargowise timeously
- Frequent visits to ports to maintain and improve current relationships
- Weekly visits to the ports to obtain potential new leads and opportunities.

**_Manage Projects_**
- Update of shipping plan and details
- Appointment of service providers, change when/if necessary
- Remain within the Projects budget. Should there be deviations, communicate this to client and keep written record
- Manage service providers and all stakeholders throughout the project
- Quality check of invoicing based on contract
- Control deliverables to ensure milestones are reached.

**_Reporting_**
- Weekly / daily reporting to client
- Monthly reporting to Project Manager of volumes
- Weekly / Monthly submission of Profit and losses.



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