Activations and Community Coordinator

7 months ago

Cape Town, South Africa ProVeg Full time

**Role Summary**:
Are you passionate about plant-based diets? Do you have experience in marketing, with a focus on events, activations and community building? ProVeg South Africa is looking for an Events and Activations Coordinator to organise events to highlight the benefits of a plant-based diet. You will be responsible for all logístical elements of our events and activations, managing our volunteers and helping to grow our online community.

The types of events will vary, and could include plant-based sampling activations, corporate wellness days, film screenings, product launches, focus groups, volunteer training etc.

Team management is very important as you will be responsible for managing our volunteer network and ensuring that volunteers enjoy being part of our events.

Social media experience will be an integral part of this role and will be used to advertise events, highlight the events and activations we host, and inspire our online community.

**Job Details**:
Job Title: Activations and Community Coordinator

Hours per Week: 40

Location: Pinelands, Cape Town

Reports to: Director, ProVeg South Africa

Contract type: Permanent

**Salary**: R20-28k total cost to company

**Responsibilities**:
**Event and activation coordination (70%)**:

- Project management, an on-site running of all events and activations.
- Coordinating and managing teams of event volunteers
- Management of any event interns
- Management of event budgets
- Assisting the Corporate Engagement team with securing event sponsorships
- Data collection at events where needed
- Maintenance of event checklists and guidelines
- Coordinate the design, procurement, and adequate display of ProVeg South Africa branded collateral
- Facilitating the booking and training of volunteers for events
- Taking responsibility for event equipment
- Evaluating effectiveness of events, activations and related activities and recommend improvements.
- Negotiating with vendors to achieve the most favourable terms
- Maintain a vendor database, including relationships with key internal and external stakeholders.
- When required, hiring and supervising freelance staff and vendors.

**Volunteer Management (10%)**:

- Growing and managing a team of volunteers
- Training, coordinating and managing teams of event volunteers
- Planning of volunteer team-building events

**Social Media (20%)**:

- Managing Instagram and Facebook accounts
- Creating content
- Engaging with our community
- Facebook and Instagram advertising
- Coordinating social media competitions
- Liaising with ProVeg International to ensure alignment
- Managing a social media content schedule
- Compiling a monthly social media review
- Assisting the PR Manager with the monthly Mailchimp newsletter
- Assisting the Corporate Engagement team in securing marketing partnerships
- Other ad hoc tasks as required.

**Qualifications**:

- Relevant degree and a minimum of 3 years proven experience in event or activations management, OR
A minimum of 6 years proven experience in event or activations management
- Experience managing teams and working with volunteers
- Have experience in managing budgets
- Experience with content creation and management of social media profiles
- Assertive personality, and experience in ensuring adherence to organisational policies and procedures
- Excellent presentation skills and project management capability
- Excellent written and verbal English skills
- Outgoing and confident, able to network effectively and represent the organisation with professionalism
- Ability to provide constructive feedback in a timely manner to oneself and team members that contributes to individual and organisational growth. Actively seeks feedback and proactively communicates to cultivate a positive, productive and solution-focused work environment.
- Must be a flexible and a creative problem solver
- Must be Cape-Town based
- Willingness to travel as and when required mostly within the greater Cape Town area, and occasionally other major South African cities.
- Smart phone with internet access.

**Advantageous**:

- Proficiency in the Google Suite - Gmail, Google Docs, Google Sheets, as well as Canva
- Experience working in a non-profit environment or in a field relating to veganism, health, environment, animal rights/welfare or food
- Fluent in additional official South African languages
- Knowledge of the South African vegan-vegetarian scene and global veg-trends
- Corporate experience, especially with the food and plant-based food sector
- Experience with fundraising

**Benefits of working with us**:

- A strong organisational focus on personal development
- Flexible working hours
- Become part of a great team and work with us to create a world in which everyone chooses delicious and healthy food that is good for all people, animals, and our planet

**When?**:
Application deadline: open until filled
Start date: as soon as possible

**About us**:
ProVeg International is a food awareness orga

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