Procurement Officer: Centurion

2 weeks ago

Centurion, South Africa Kumusa Consulting (Pty) Ltd Full time

**Purpose**:

- In this role, you will be responsible for managing the end-to-end procurement process, ensuring the timely and efficient acquisition of goods and services necessary for our projects. Your role will involve obtaining competitive quotes, building and maintaining supplier relationships, processing purchase orders, monitoring delivery schedules, tracking warranties and guarantees, responding to order queries, managing invoices, overseeing payment processes, ensuring product quality standards are met, handling asset acquisition, tracking, and disposal and providing comprehensive reports to the management team. Your attention to detail, strong organizational skills, and ability to work collaboratively with internal teams and external suppliers will be critical to success in this role.

**Duties and Responsibilities**:

- **Procurement**_
- Conduct market research and identify potential suppliers, products, and services that meet the company's procurement requirements.
- Develop and maintain strong relationships with suppliers, negotiating contracts, terms, and conditions to achieve favorable pricing and service agreements.
- Ensure that the procurement policy is adhered to with regards to all aspects.
- Ensure that authority’s framework is adhered to with regards to all aspects.
- Manage documents (electronics and hard copies) in accordance with systems requirements.
- Request approval for exceptions before generating purchase orders.
- Ensure that quotation exceptions (due to urgency/ when necessary) are recorded as exceptions and updated.
- Create purchase requisitions for approval.
- Create purchase orders (PO’s) on sage system and send approved POs to managers.
- Resolve purchase orders queries as and when required.
- Ensure all purchases of any order are prepared with the required and relevant credentials of each supplier.
- Maintain accurate and up-to-date procurement records, including supplier details, purchase orders, invoices, and delivery notes and update supplier database regularly.
- Monitor and track estimated delivery times, proactively addressing any delays or issues to ensure timely receipt of goods and services.
- **Asset Management and Control**_
- Maintain accurate records of all company assets, including details such as asset type, description, location, condition, and relevant documentation (e.g., warranties, licenses).
- Update Asset Management system timeously.
- Conduct regular asset inventories and audits to verify asset accuracy, identify discrepancies, and reconcile any issues.
- Monitor asset utilization and performance, ensuring assets are allocated efficiently and maintained in good working condition.
- Coordinate the disposal of obsolete or surplus assets, following established procedures and regulations.

**Role Requirements**:

- Diploma or Degree in business administration/ procurement/ purchasing/ supply chain or related field
- At least 5 years related experience
- MS Office (advanced in PowerPoint, excel, MS word and Microsoft outlook) and Sage evolution

**Salary**: R18,000.00 - R20,000.00 per month

Ability to commute/relocate:

- Centurion, Gauteng: Reliably commute or planning to relocate before starting work (required)

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