Executive Assistant

5 months ago

Roodepoort, South Africa Oak Ventures Full time

Salary is from R 28,000- R 35,000.
Own transport, 35+. Females and males are welcome to apply.
The mission of the Executive Assistant at Oak Ventures is to stay five steps ahead of their leader, tracking all of the administrative details and clearing the path for him to make his most significant contribution to our business. The Executive Assistant will be a crucial asset to the CEO by anticipating needs at an exceptionally high level, allowing him to develop a vision and strategy for all aspects of Oak Ventures so that we can reach our revenue and profitability goals.
While repetitive tasks are certainly part of this position, the tasks assigned can vary weekly based on the CEO's and business needs. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility, and positivity to support the initiatives of the CEO.
The executive assistant will have the following primary responsibilities:
Managing the CEO's inbox, schedule, and relationships with key internal and external stakeholders.
Project management support, including briefing the creative studio and freelancers, updating action plan timelines, communicating with project team members, and scheduling meetings.
Conduct regular research on new market trends to assist the CEO in new product development and company growth.
Produce and edit PowerPoint presentations, Excel spreadsheets, Memos and Word Documents and regularly.
Must maintain confidentiality in relation to information, data, people, and scheduling, all with exceptional discretion and integrity.

**Act as a supportive pillar in the CEO's personal life**: managing family schedules, planning private events, and sometimes helping supervise household projects and more.
Collaborate with the CEO on creative projects like content creation, branding, and marketing initiatives.
Assist in brainstorming and developing innovative ideas and concepts to enhance the CEO's personal brand and social media presence.
Help curate and manage visual content, ensuring high-quality and engaging materials for social media platforms.
Requirements and qualifications
Seven-plus years’ experience as a Personal and/or Executive assistant in a marketing, tech, or consulting industry.
Bachelor's degree in a relevant field such as marketing, communications, or business administration.
Proficiency in social media platforms, including but not limited to Instagram, Twitter, and YouTube
Intermediate understanding of brand building and the social media landscape.
Excellent written and verbal communication skills, with a keen eye for detail and exceptional organizational abilities
Strong interpersonal skills and ability to maintain professionalism while dealing with various stakeholders.
Ability to multitask, prioritize tasks effectively, and work independently in a fast-paced environment.
Discretion and ability to handle sensitive and confidential information with integrity
Tech-savvy with experience working with CRM systems, Google Docs, Canva, Slack, etc.

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