Dog Sanctuary Coordinator

7 months ago

Cape Town, South Africa The Gem Project Full time

The Dog Sanctuary coordinator is responsible for the daily operations of the kennel and care of the animals kept under their supervision. In this role you will be responsible for providing managerial oversight for the daily care and behavioural enrichment for large numbers of rescued dogs. You are responsible for the management and supervision of all support staff.

You will regularly brief the Management team on sanctuary matters, and will provide timely advice, feedback and reports. This position is also responsible for ensuring maintenance of sanctuary facilities and equipment.

You are also required to oversee and/or assist with the organization, standardization and coordination of all operations, procedures, policies, and resource, to ensure effectiveness and efficiency of The Sanctuary.
- **The position requires that you will be based in Port Elizabeth for period of 3 Months and thereafter you will be located in the Cape Town area, permanently**_.

ROLE RESPONSIBILITIES AND TYPICAL ACTIVITIES

**Area of accountability**

**Core Responsibilities & Typical Activities**

**Animal Management**
- Oversee and assist with all care activities for the dogs including (but not limited to)
- Veterinary care needs
- Integration schedules and plans for dogs
- Medicine administration and record keeping
- Lost, escaped, runaway or missing dogs
- Oversee and assist with all exercise activities on and off site
- Oversee and assist with all feeding and watering needs
- Oversee and assist with all dog yard, dog run and kennel maintenance requirements
- Oversee and assist with all behaviour observations and mitigate any behaviour issues
- Manage and oversee all grouping of dogs based on behaviours, temperaments and interactions
- Collect and collate information required for reporting purposes
- Ensure continuous and ongoing health and wellbeing of all the dogs in the care of the Dog Sanctuary

**Maintenance**
- Manage, oversee and assist with all maintenance needs and repairs for the dog yards, dog runs, kennels and fences
- Manage, oversee and assist with spraying yard with tick and flea spray
- Manage, oversee and assist with maintaining clean and hygienic dog yards and kennels
- Manage, oversee and assist with Mowing and weeding of all dog yards and dog runs
- Construct/build new kennels, fences etc. required for optimal care of dogs

**Operations**
- Manage and oversee onsite security emergency needs when alarms are activated
- Be available to open buildings for interior checks by armed response officers, after an alarm activation, if so required
- Manage, carry out and oversee all opening and lock up procedures for all the buildings on the premises
- Ensure that all necessary spare keys are available and that all key boxes contain the necessary duplicate keys
- Ensure that keys are always accessible to the authorised staff as and when required

**Staff Management and Supervision**
- Draft, implement and manage all:

- Staff Schedules
- Task lists and chores
- Attendance
- Staff Supervision
- Report any HR and/or disciplinary issues to management
- Inform management of any training needs/requirements
- Hold daily morning meetings for allocation of work
- Hold daily afternoon handover meetings
- Mentoring and training of all staff, volunteers, interns etc

**Administration**
- Maintain a practical and up to date e information (filing and documentation) and record keeping system
- Manage and keep up to date all dog information files, medical records and incident forms
- Manage all stock management processes (including food and supplies stock sheets, equipment registers)
- Ensure all information boards are populated and updated daily
- Compile daily morning meeting agenda
- Complete daily handover processes and documents
- Ensure that all necessary information required for care of the dogs is communicated to the necessary staff. (Ensure that there are records to prove information was communicated)
- Send updates, incident reports and medical/veterinary care interventions to management

**Procurement and Purchasing**

Purchasing of all:

- Dog food stock requirements
- Medications, treatments and bathing products
- Supplies required for running of sanctuary
- Equipment required for optimal running of the Dog Sanctuary
- Negotiate prices with service providers and resource suppliers, wherever possible
- Source donations of dog care needs, whenever possible

**Protocols, Policies and Procedures**
- Assist with drafting of all necessary policies, procedures and protocols related to the Dog Sanctuary
- Ensure that all relevant staff involved with the Dog Sanctuary are informed of, trained on and adhere to policies, procedures and protocols
- Communicate any recommendations for additions and/or amendments to the policies, procedures and protocols, to management (In writing)

**POSITION CHARACTERISTICS**

Key Skills and competencies
- ability to delegate tasks and supervise a team
- Ability to prioritize, plan and organize
- Ca

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