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Document Controller

4 months ago


Durban, South Africa S Hire Full time

Our national company seeks a Document Controller to control all company documents to ensure that all updated documents are available on the required drives and submitted to the Passport 360 team to upload on Passport 360. Required to update all client’s data bases (Comply Work, Avetta etc.) and ensure that all depot report IOD to Workmans Compensation and provide a valid claim number.

**Minimum Criteria**:

- Matric / Senior Certificate
- Business College training an advantage
- Previous office experience an advantage - entry level position
- Competent computer skills including MS Office or equivalent
- Numeracy and literacy skills
- Ability to create and maintain detailed Excel spreadsheet.
- Temp position

**Responsible to**:

- Review policies, procedures, Management Reviews and Reports (check grammar and typing errors)
- Submit documents for approval to the C.F.O and C.E.O / National SHEQ Compliance Manager
- Upload revised documents onto the required drives and distribute to the Passport 360 Supervisor.
- Keep the Master List up to date
- Notify all applicable employees of the new / changed document.
- Upload all documents of external origin onto the required drives
- Keep other requirements register up to date.
- Keep training and certification drive up to date with the latest certificates and permits.
- Inform the National SHEQ Compliance if any permits are due for renewal in time.
- Keep IOD register updated with the status of each IOD
- Assisting the National SHEQ Compliance Manager with general SHEQ Admin.
- Compile Asbestos file annually to submit to Department of Labour.

**Salary**: R11 000,00 - R13 000,00 per month

Application Deadline: 2024/03/04