Distribution Administration Clerk

2 weeks ago

Johannesburg, South Africa AVI Limited Full time

The
**Coffee Importers and Roasters Organisation (CIRO)** is a true coffee emporium. As the preferred one-stop solution,
**CIRO** offers expert services in sourcing, roasting, blending, packaging, training, equipment, technical support, national and international distribution and market trend analysis. As the largest manufacturer of pure coffee in South Africa, it is easy to understand why
**CIRO** is a noteworthy front-runner within the coffee service industry and renowned for consistent quality, innovative product formats and extra value offering.
An exciting position has become available for a Distribution Administration Clerk at the CIRO Distribution Centre based in Isando.

**Line Manager**: Supply Chain Admin Manager

**Job Specification**:
**KEY PERFORMANCE AREAS**:

- Manage and maintain the CHEP Account
- Reconcile and Publish weekly Chep recon - nationally
- Attend Quarterly Chep Meetings
- Order all Non Production Spend items for site. (Acquire 2 quotes for cost Saving initiatives)
- Create Requisitions and Purchase Orders in SAP
- Process Goods receipts accurately and timeously for payment, upload invoices onto SAP GR and mail Invoices to AP.
- Manage and complete AP queries on SharePoint
- Update reports on system daily, weekly and monthly, mail to relevant parties.
- Checking and validating accuracy of stock received vs stock booked into SAP
- Scanning and uploading of Invoices into SAP and filing of inbound files
- Assist with SHE Inspections Monthly
- Scan and mail Third Party Consignment docs to AVI
- Check and file Stock Transfer Order Files
- Update and mail Third Party Consignment report
- Capturing of Staff hours and staff leave onto Bestime accurately and timeously. (permanent and labour brokers)
- Labour broker hours to be signed off weekly and mailed to brokers
- Issuing time sheets monthly to staff for signoff before cut-off
- Manage and reconcile Pay card for the Site
- 3rd Party Invoicing, Roadshow, Regional Stock Movements
- 3rd Party Weekly stock recons
- 3rd party system management (create codes, book in stock received etc.)

**EXPERIENCE**:

- At least 2 - 3 years’ experience in a similar type of role, or in a Distribution environment

**QUALIFICATIONS**:

- Minimum of a Grade 12 or equivalent with a tertiary qualification or certificate in Finance, Business Administration

**KNOWLEDGE**:

- Basic understanding of Warehousing and Distribution
- Advanced level of proficiency is excel is essential
- SAP Experience - advantageous

**SPECIAL REQUIREMENTS**
- Must be willing to work some weekends and overtime
- Own transport
- Covid vaccinated a must

**COMPETENCIES**:

- Building and using key relationships
- Showing courage and confidence
- Innovate and Create
- Understand and develop self
- Remain composed and resilient
- Deliver customer service
- Analyze and solve problems
- Work with others
- Initiate and achieve results

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