Retail Planning Coordinator

2 days ago


Sandton, South Africa HotelJobs.co.za Full time

Large lodge management company based in Sandton is looking for a Retail Planning Coordinator to be based at their warehouse. The Retail Planning Coordinator is responsible for delivering extraordinary guests experiences by planning and managing the stock orders for their lodge based shops. Working hand-in-hand with the shop planners, the Retail Planning Coordinator is responsible for forecasting sales and inventory requirements, open-to-buy budgeting, placing and coordinating orders & deliveries, managing all admin-related queries with suppliers and maintaining accurate databases. Part of this job also requires the Retail Planning Coordinator to fulfil all direct guest and staff shopping queries.

Responsible for:

- Manage stock replenishment orders according to deadlines and product lead-times
- Raise and place orders with suppliers
- Coordinate collections and deliveries
- Liaise with suppliers to confirm delivery dates, cost prices and availability of products
- Liaise with suppliers to obtain correct documentation (invoices, credit notes, statements)
- Fulfil guest and staff shopping along with internal stock transfer requests across the group
- Work hand-in-hand with the planning team to ensure accuracy of information and adequate decisions are taken
- Align sales and inventory requirements for all stores according to budgets
- Determining open-to-buy budgets for each ordering cycle
- Drive item planning and forecasting for ordering purposes
- Manage category planning operations, including critical deadlines and product lead-times.
- Provide appropriate business analysis to influence future purchases and assortment strategies.
- Manage end of range stock items, consolidations and stock obsolescence budget
- Resolve all creditor queries, reconcile supplier’s accounts before submitting to GRV & invoices for payments
- Check invoices against orders and update orders and supplier order forms
- Update and maintain accurate information of all products and suppliers
- Supplier code, name and contact details
- Item codes, description, category, cost prices and RSP
- Assist with stock conversions in PANSTRAT when needed
- Liaise with the suppliers/lodges and guests to arrange for requested products
- Monthly stock take of guest shopping location
- Reconcile banking weekly with administrator

**Requirements**:

- Qualification in Retail or Business Administration or Supply Chain
- 3-5 years’ experience in planning or stock management for the retail industry
- Experience in the luxury fashion industry a plus
- Knowledge of ACCPAC & PANSTRAT an advantage
- Experience of financial retail management and administration
- Proven competency in administration, budgeting and planning
- Thorough understanding of retail cycles and buying, sourcing, and planning processes
- Familiar with the inner workings and product strategies & philosophies of a luxury retail environment
- Strong commercial and financial acumen
- Excellent planning and organisational skills
- Must be fluent in English.



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