Accounts Payable Clerk
2 weeks ago
Job Overview:
DUTIES AND RESPONSIBILITIES:
Invoice Processing and Verification
- Invoice Receipt: Receive, review, and process invoices from vendors, ensuring accuracy and compliance with company policies.
- Verification: Verify the authenticity and validity of invoices, cross-referencing with purchase orders and receipts as needed.
- Coding: Assign appropriate account codes and cost centers to invoices for accurate accounting and reporting.
- Payment Processing and Disbursement
- Payment Preparation and Administration: Prepare and schedule payments, including checks, ACH transfers, and wire transfers, while adhering to payment terms, and credit card management.
- Payment Authorization: Obtain necessary approvals for payments, ensuring compliance with internal controls and financial regulations.
- Supplier Communication: Respond to vendor inquiries and resolve payment
- related discrepancies in a timely manner.
- Expense Reconciliation and Reporting
- Expense Reconciliation: Reconcile vendor statements and resolve discrepancies to ensure accurate accounts payable records.
- Reporting: Generate and maintain accounts payable reports, providing insights into cash flow and outstanding liabilities.
- Vendor Management
- Vendor Relations: Establish and maintain positive relationships with vendors, addressing any concerns or issues promptly.
- Vendor Onboarding: Assist in the onboarding process for new vendors, including setting up vendor accounts and ensuring compliance with documentation requirements.
- Compliance and Process Improvement
- Compliance: Ensure compliance with company policies, accounting principles, and relevant regulations.
- Process Improvement: Continuously identify opportunities for process
improvement within the accounts payable function, streamlining processes for
greater efficiency.
- Audits: Assist in internal and external audits related to accounts payable
processes and documentation.
**Experience**:
- Accounts Payable: 3 years (required)
**Location**:
- Pietermaritzburg, KwaZulu-Natal (required)
Application Deadline: 2024/05/10
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