Planner: Facilities

**Job Advert Summary**:
**About SABS**

The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.

**Purpose Statement**

To provide planning and administrative support to the department so as to ensure that service delivery is optimized.

**Minimum Requirements**:
Diploma in Office or Business Administration or a related field

GMR2 Qualification is preferred

1 - 2 years relevant planning work experience within an administrative environment.

**Duties and Responsibilities**:
**Functional Management**
- Plan and schedule facilities assignments / projects in collaboration with the Head.
- Update job status on the planning system.
- Update the internal planning master schedule.
- Administer all ad-hoc / short notice changes to plans.
- Record all internal planning postponements.
- Assist in verifying status of IRQ’s submitted to Facilities through the IRQ system within set timelines.
- Perform special projects as directed by the Head, including the review, research, summarization and analysis of information.
- Perform the required quality checks of planning documentation.
- Attend key meetings with the Head with the purpose of ensuring follow-up and execution on identified actions.

**Risk and Compliance Management**
- Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks.
- Support and provide evidence to all internal and external audit and regulatory requirements.
- Maintain quality risk management standards in line with ISO and regulatory requirements.
- Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.
- Review related Standard Operating Procedures in consultation with the Managers and Head to ensure business optimisation.
- Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organisation.

**Stakeholder Management**
- Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation
- Actively liaise and build relationships with SABS clients and service providers so as to ensure that the service standards are met appropriately.
- Uphold the image of the office of the Head in all interactions with stakeholders.
- Coordinate the flow of information, providing a central point of contact for internal and external customer’s queries and/or complaints.