Construction Cost Administrator

7 months ago


Cape Town, South Africa Faircape Full time

The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications and an ISP, Utility Management and infrastructure installation, Property Management and related activities.

We are seeking a meticulous and detail-oriented** Construction Cost Administrator** to join our dynamic construction team.

As a vital member of our organisation, you will play a pivotal role in ensuring accuracy, efficiency, and adherence to budgetary guidelines.

If you thrive in a fast-paced environment and possess a keen eye for detail, we invite you to explore this exciting opportunity with us.

**Duties will include, but are not limited to**:

- Ensure to receive contractors quote on time and follow up when necessary
- Review tenders and ensure accurate prices/rates.
- Resolve any discrepancies or issues with invoices from contractors.
- When additional changes are requested to a retirement village unit, ensure accurate quotes are promptly sent to relevant managers for approval
- Coordinate with the architect to integrate changes (extras) onto the plan and that it is distributed to the site.
- Track approval and payment progress for changes (extras) using a dedicated tracking sheet.
- Complete budgets (tender adjudication)
- Ensure approval is given for all budgets
- Keep all internal administration tracking systems accurate and up to date
- Make sure all costs are checked thoroughly.
- Confirm that invoices match the purchase orders.
- Ensure that the Buyer places purchase orders for all suppliers and check all quotes before procurement issue any orders
- Monitor bulk orders with procurement
- Ensure all purchase orders are issued to the awarded contractors once budgets are approved
- Always include signed completion forms with invoices.
- Help where necessary the accounts team by getting payments ready for processing.
- Carefully check all fortnight and month-end payments and ensure accurate payments are made
- Make sure we have and keep a record of all the needed certificates for compliance (electrical, plumbing, gas, etc)."

**Requirements**:
**Qualifications**:

- Btech: Quantity Surveying / Bsc : Quantity Surveying (advantageous)

**Experience**:

- Proven experience in a similar role
- Experience in construction industry and in residential developments (advantageous)

**Skills and Attributes**:

- Proficient in managing construction budgets, and cost estimation.
- Strong attention to detail, must be meticulous in reviewing cost documents, invoices, and contracts to identify discrepancies and ensure accuracy.
- Effective communication skills
- Ability to manage multiple tasks simultaneously
- Demonstrates a high level accuracy
- Excellent organisational abilities

**Specific Requirements**:

- Clear health record
- Clear criminal record
- Clear credit record
- Contactable references

We offer Barista produced coffee available all day to all our staff at Claremont.

Normal working hours are Mondays to Fridays from 08h00 until 17h00 with a 45 minute lunch break. The company allows employees, by approval of the direct manager, to work flexi time between 07h00 and 18h00.

Salary on offer is from R 25,000 Cost To Company per month. The amount offered will be dependent on qualifications, experience and other market related factors.



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