HR and Payroll Administrator

Our client, a têxtile manufacturing company requires an experience HR and Payroll Administrator.

**Roles and responsibilities**
- **Industrial Relations**
- Initiating disciplinary hearings
- Attending ccma cases
- Assist with disciplinary processes and grievance procedures
- Issuing of notice of termination documents and warnings
- Assist with labor relations advice regarding policies and procedures.
- Facilitate hearing outcomes
- **HR Administration**
- Issuing of UIF documents
- Processing of maternity leave
- Filing
- Compiling contract of employments and offer letters
- Provide staff with confirmation of employment letters, service letters, etc. as required
- Printing and folding of weekly pay slips
- Updating company organogram
- Compiling of staff job descriptions
- Implementation and creation of new policies and procedures
- Monthly employee evaluations managing under performance within the workplace
- Scheduling employee wellness programs for staff
- **Recruitment**
- Drafting Job description and specification for new roles
- Posting of adverts
- Conducting IQ test for staff and reference checks
- Onboarding and induction of all staff
- **Remuneration and Benefits**
- Loading new staff on payroll and clocking system
- Extracting daily absenteeism reports
- Checking daily exception clocking report
- Processing of weekly and monthly payroll for 400+ staff
- Termination of employees
- Leave administration for all staff
- Resolving any payroll discrepancies
- Compiling month end reports such as provident fund, council levies, union fees and garnishee reports with reconciliation for Finance team
- Submitting UIF declaration report
- Submitting EMP201 report to finance department
- Maintaining and updating EE and Payroll system on a monthly basis
- Overseeing the provident fund administration
- submitting of withdrawal documents to the fund
- Completion of funeral and death claim documentation
- Compilation of staff bonus schedules
- Assist with casual wages
- Compiling daily absenteeism reports and late coming
- Shift Rostering staff on a weekly basis
- **Statutory Compliance**
- Input on the implementation of the Employment Equity Plan
- Support the HR Manager in EE minutes
- Collate information and documents for DOL inspections
- Compiling IOD documentation and registering claims on comp easy
- Oversee health and safety issues and compliance
- Legislative reporting collection of information for EEA2,EEA4
- **Training**
- Schedule training for staff
- Compile training rosters for all new staff
- Assist with WSP and ATP plans
- Completion of documentation for learnerships

**Qualification and educational requirements**
- Matric
- Minimum 4 years HR experience
- BCom degree
- Pastel payroll experience
- Clocking system experience preferably uniclox
- Extensive knowledge of debtor process and debt collecting with a proven track record in debtors’ collections
- Hands on knowledge of SAGE Evolution or similar accounting systems will be advantageous
- Computer literacy is essential (particularly Outlook, MS Excel, and Word)

**SKILLS & COMPETENCIES**:

- Excellent verbal and written communication skills with the ability to communicate at all levels
- Customer service orientation
- Excellent interpersonal skills to develop purposeful working relationships with a variety of stakeholders
- Detail-orientated
- Deadline-driven, with the ability to work independently and proactively
- Excellent organisational and administrative skills
- Proven ability to multi-task, work flexibly, prioritise and plan
- Commitment to confidentiality; Ability to accurately enter and manage sensitive data and confidential matters