Part Time Personal Assistant

1 week ago

Midrand, South Africa The Academic Institute of Excellence Full time

The Institution has a job opening for a **Part-Time Personal Assistant **to our Chief Executive Officer (CEO). The prime role of the Personal Assistant is to perform all administrative and office duties required by the CEO on a half-day basis (20-hours p/week).

**Position Duties & Responsibilities**:

- Manages the CEO’s personal and corporate diaries.
- Act as the point of contact among executives, employees, clients and other external stakeholders.
- Manage information flow in a timely and accurate manner.
- Manage the CEO’s calendar and coordinating meetings as required.
- Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
- Make domestic and international flights, transportation, and accommodation arrangements for the CEO and executive team.
- Screening telephone calls, taking messages and responding to queries.
- Performing personal errands for CEO as required.
- Take minutes during executive meetings.
- Screen and direct phone calls and distribute correspondence.
- Organize and maintain the filing system on SharePoint.

**Application Requirements**:

- A Bachelor's Degree in either Business Management, Business Administration or General BCom as a **pre-requisite.**:

- Able to perform the required duties for four (4) hours daily.
- 3 to 5 years work experience as an Executive Assistant, Personal Assistant or similar role
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Must have own and reliable transport.
- Excellent Microsoft Office Suite knowledge.
- Outstanding organizational and time management skills.
- Excellent verbal and written communications skills.
- Discretion and confidentiality is crucial for this role.
- Considering that this is a part-time opportunity, the allocated budget is R8 500-R10 000 (Gross) and therefore non negotiable.

The following attributes are linked to the Code of Conduct for general staff and Code of Ethics for Senior and Top Management. These points indicate the kind of behaviour that is expected:

- Skill in organizing resources and establishing priorities.
- Strong verbal and written communication skills and the ability to present effectively to small and large groups.
- Ability to investigate and analyze information and draw conclusions.
- Strong interpersonal and communication skills with the ability to work effectively in a diverse environment.
- Extensive knowledge of quality improvement management principles and practices.
- Advanced research, analytical, critical thinking, and report writing skills.
- Ability to analyze quantitative and qualitative data and prepare and present reports effectively.
- Cross-functional awareness / organisational understanding.
- Strategic perspective and direction.
- Conceptual thinking.
- Ability to decide on a comprehensive sound course of action, and commit to a definite course of action.
- Team leadership in respect of utilising expertise of manager / supporting staff members.
- People Centricity - Respectful and helpful nature when dealing with clients, peers and colleagues.
- Urgency - The position requires decisiveness, quick response and fast action.
- Self-Control - The ability to govern one’s emotions and reactions is a key part of customer service.
- Maintain high ethical standards personally and professionally.

**Why work at AIE**:
**Vision and Mission**: To deliver demand-driven education, built upon the principal of quality education through innovation and technology.

**Working environment**: A hybrid working environment where we combine remote and on-campus.

**Our values**: At our core, we practice Empathy, Fairness, Respect, Accountability and Humility. In perpetuity, our drive remains to be industry revolutionaries of a company proud of its people, its customers and its products.

**Work / Life balance**: 21 days’ annual leave per year and 10 days’ staff development leave.

**We promote continuous self-development**: The main benefit of an academic institution is that our core consists of education and further developing individuals and the same applies to our employees. We expect passionate individuals who want to further their skills and studies and provide competitive financial assistance whether you choose to complete your studies internally or externally.

**Job Types**: Full-time, Permanent

**Salary**: R8,500.00 - R10,000.00 per month

Application Question(s):

- Discretion and confidentiality is crucial for this role, are you comfortable in keeping information confidential at the level that will be expected from an executive member?
- Are you comfortable working in a hybrid setting?

**Education**:

- Bachelors (required)

**Experience**:

- Personal / Executive Assistance: 2 years (preferred)
- Microsoft Office: 2 years (required)

License/Certification:

- Driver's License and Own Transport (preferred)

Applica

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