Personal Assistant

2 weeks ago

Midrand, South Africa Sanlam Full time

**Build a successful career with us**
- We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters - Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office - the group provides many opportunities for growth and development.**What will you do?**
- Diary management
- video conferences, meetings ad events
- Be of support and assistance to a Sanlam Corporate executive leader and their team
- Attend to the logistics of meetings - venues, catering, equipment, etc.
- Attend to ravel and accommodation arrangements, local and international
- Typing of letters, slides, minutes of meetings, etc.
- Handling internal and external calls efficiently and professionally
- Managing client liaison and client contact initiatives
- Compiling PowerPoint presentations and board reports
- Office management
- Ordering of stationery and office supplies
- Maintaining office systems such as filing and data management
- Responsible for processing EXCO office accounts and payments of invoices
- Consolidating, collating and distribution of monthly EXCO reports
- Ensuring delivery and service level management of internal and external service providers for daily services
- Professionally operate the telephone switchboard to answer, screen and forward calls, providing information and taking messages
- Assist walk in clients with queries or referring them to the relevant departments
- Ensure reception area is tidy and presentable, with all necessary stationery, material (e.g. pens, forms and brochures and refreshments
- Provide information about the company such as location of departments or offices, employees within the organisation or services provided
- Place telephone calls or arrange conference calls as instructed
- Ad hoc projects
- Administrative functions relevant to business requirements
- Qualifications and experience- Matric / Grade 12 and a secretarial diploma or relevant qualification
- At least 5 years relevant experience
- Exposure to environment with sensitive/confidential information is essential
- Business etiquette on an executive level
- Relevant experience in the financial services sector
- Knowledge and skills- Above average written and verbal business communication skills in English
- Demonstrate personal integrity and ability to deal with sensitive and confidential information
- Discretion is an essential attribute for this position
- Building and maintaining relationships
- Impact, influencing and gaining commitment
- Analytical and problem solving ability
- Strong planning and organising skills
- Strong attention to detail
- Treating customers fairly and professionally
- Ability to be innovative
- Adaptability and flexibility to change
- Focused on outputs and results driven
- Stress tolerance
- High ethical work standards and professional conduct
- Personal qualities- Responsible with a high level of accountability
- Client focus
- Professional profile
- Effective time management skills
- Self-motivated with a strong focus on delivery
- Conceptual thinking skills
- Must be able to work under pressure Individually
- Be a team player
- Conscientious

**Turnaround time**Our commitment to transformation

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