Sales Administrator

4 weeks ago

Pretoria, South Africa Finding Personnel (Pty) Ltd Full time

**Job title: Sales Administrator**

**Area: Silverlakes Pretoria**

**Industry: Architecture / Interior Design**

**Salary / CTC : R 25 000 (negotiable)**

**Reports to: Architects and Directors**

**JOB DESCRIPTION**

**ROLES AND RESPONSIBILITIES**

**Quotation and Invoice Processing**:

- Prepare and process precise and timely quotations for their diverse range of products and services.
- Generate and meticulously manage invoices, ensuring adherence to company policies and meeting specific customer requirements.
- Collaborate seamlessly with the sales team to gather the necessary information for creating accurate and competitive quotations and invoices.

**Sales Data Entry and Management**:

- Efficiently capture incoming sales orders into system, ensuring accuracy and completeness.
- Maintain an organised and up-to-date database of customer information, orders, and transactions.
- Regularly update sales records and reports for comprehensive tracking and analysis.

**Customer Follow-up**:

- Implement a proactive approach in following up with customers to ensure satisfaction, address any concerns, and foster long-term relationships.
- Collaborate with the sales team to gather valuable feedback and insights from customers, contributing to continuous improvement initiatives.

**Proficient in Xero Accounting Software**:

- Utilise Xero accounting software for seamless financial transactions, including invoicing, reconciliation, and detailed reporting.
- Ensure the Xero platform is updated with accurate and current financial data.

**Administrative Excellence**:

- Showcase strong administrative skills in organising and maintaining sales-related documents, contracts, and correspondences.
- Provide vital support to the sales team by handling administrative tasks to streamline processes and enhance overall efficiency.

**Excel Proficiency**:

- Utilise advanced Excel skills to create and maintain detailed spreadsheets for sales data analysis, reporting, and tracking.
- Generate insightful reports and summaries to assist in decision-making processes.

**Overall Finance Skills**:

- Possess a solid understanding of financial principles to contribute to budgeting, forecasting, and financial analysis.
- Collaborate seamlessly with the finance department to ensure accuracy and consistency in financial reporting.

**Qualifications**:

- Proven experience as a Sales Administrator or in a similar role.
- Proficiency in using Xero accounting software.
- Excellent communication and interpersonal skills
- Exceptional organisational and time management abilities
- Strong attention to detail and high level of discretion
- Proactive and able to anticipate the needs of the executives
- Ability to multi task and work under pressure
- Proficient in Afrikaans and English
- Own reliable transport and valid license

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