Property Maintenance Scheduler

2 weeks ago


Cape Town, South Africa Intra Urban Property Maintenance Ltd Full time

**Job description**

**We are a multifaceted Property Maintenance business based in London UK. We are looking for a full-time **_**Property Maintenance Scheduler**_ **to work UK hours, Monday - Friday 8:30am - 5:30pm. This role is a Remote position.**

Summary of the role:

- Manage maintenance engineer's and sub-contractors diaries
- Upload and Schedule incoming work orders and quote requests on company CRM
- Plan and schedule the jobs and quote requests, including route planning (London maps)
- Order building construction materials for engineers
- Submit invoices for payment
- Update daily tracker spreadsheets and in-house company CRM
- Communicate with a wide variety of clients, from domestic to commercial and be an ambassador for the business

The role will specifically require you to follow a process and structure on our management software (CRM) system to ensure the scheduling of the jobs is completed accurately and efficiently. _Training will be provided on how to use the software system, however experience in using CRM software is mandatory._

You will report to the Operations Manager and there will be daily/weekly team meetings focusing on the different aspects of the business to update the senior management team.

**Main Responsibilities**:

- Planning and Scheduling new work orders and ordering materials for our engineers.
- Reporting to Line Manager on a daily basis

**Essential Job Requirements**:

- Experience with planning/scheduling or a property management background.
- Basic knowledge of Building Construction and Maintenance.
- Excellent customer service skills, with a polite and professional manner.
- Strong Microsoft Office skills, including intermediate level in Excel, Powerpoint and Word
- Access to a mobile phone, willing to use for work purposes (wifi only)
- Excellent written and verbal communication skills
- Ability to work effectively in a remote team environment and meet deadlines.
- As this is a completely remote position, you will be required to have a reliable home working space, with a PC/Laptop, sufficient speed internet connection and power backup.

**RECRUITMENT PROCESS**

The recruitment process will consist of:

- Initial 15-minute pre-screening
- Main Interview with Two competency based exercises

**Job Types**: Full-time, Permanent

**Salary**: R15 000,00 - R25 000,00 per month

**Education**:

- Diploma (preferred)

**Experience**:

- Scheduling: 2 years (preferred)
- Customer Service: 2 years (preferred)

Expected Start Date: 2024/06/03



  • Cape Town, South Africa Smartworx Property Maintenance and Construction Full time

    Property maintenance and repairs. Plumbing, tiling, painting, etc. Assistant to manager. Able to supervise tasks and keep to time lines. Drafting of quotations. Valid drivers licence. **Salary**: R8 000,00 per month **Experience**: - Maintenance: 2 years (required) License/Certification: - Drivers licence (required) Application Deadline:...


  • Cape Town, South Africa Intra Urban Property Maintenance Ltd Full time

    **We are a multifaceted Property Maintenance business based in London. We are looking for a full-time Maintenance Administrator to work UK hours, Monday - Friday 8:30am - 5:30pm.** The role will involve assisting with the scheduling of our incoming works orders. You will be working closely with the Scheduler/Operations Manager and will be required to input...


  • Cape Town, South Africa SET Recruitment Consultants Full time

    **Property Maintenance Technician** **Market-related Salary** **Durbanville, Cape Town** An excellent opportunity for a Property Maintenance Technician to join a property management company situated in Durbanville, Cape Town. **Responsibilities** - Proactively perform repairs, installations of fixtures and appliances, and replacement of damaged systems -...

  • Property Manager

    4 weeks ago


    Cape Town, South Africa FPG Property Management Full time

    PURPOSE OF JOB To take responsibility for the efficient daily operations and the financial reporting of the assigned property portfolio to increase property value and satisfy tenant requirements. KEY PERFORMANCE AREAS Centre Management - Keep abreast of market activities - Devise a five-year maintenance plan - Investigates / initiates proposals for...


  • Cape Town, South Africa CB-ONE Property Care (pty) Ltd Full time

    **Position**: Full-time, permanent (flexible working hours, on duty as per assigned shift) **Place of Work**: Camps Bay/Bakoven, Cape Town 8005 **If your ability to problem solve and thinking out of the box is one of your strong suits and you consider your organisational and people communication skills a superpower, then this might be the right job for...


  • Cape Town, South Africa Trafalgar Property Management (Pty) Ltd Full time

    **Responsibilities include (but are not limited to)**: - Documenting in and out property inspections, utilizing the prescribed templates. - Scheduling ingoing and interim inspections with the relevant stakeholders while ensuring punctuality at all times when meeting with clients. - Arrange site visits with caretakers. - Arranging necessary maintenance...


  • Cape Town, South Africa Property Inc Full time

    1. One of the crucial tasks in the real estate industry is to identify the key selling points of a property. This involves thoroughly analyzing the property's features, amenities, and location to determine what makes it stand out from other properties on the market. By identifying these unique selling points, real estate agents can effectively market the...


  • Cape Town, South Africa Persona Staff Full time

    Responsibilities:Oversee maintenance activities, ensuring adherence to company standards and regulations.Mentor and guide our team of property coordinators to achieve peak performance.Manage vendor relationships, negotiating contracts and ensuring top-notch service delivery.Assist in budget management and identify cost-saving opportunities.Implement...


  • Cape Town, South Africa Persona Staff Full time

    Responsibilities: Oversee maintenance activities, ensuring adherence to company standards and regulations. Mentor and guide our team of property coordinators to achieve peak performance. Manage vendor relationships, negotiating contracts and ensuring top-notch service delivery. Assist in budget management and identify cost-saving opportunities. Implement...

  • Property Manager

    1 month ago


    Cape Town, South Africa Recruitment Matters Africa Full time

    The Property Manager is responsible for the day-to-day operations of a residential or commercial property. This includes overseeing the maintenance and upkeep of the property, managing tenant relations, and collecting rent. The Property Manager must also be able to prepare financial reports and budgets and to comply with all applicable laws and...

  • Property Manager

    4 weeks ago


    Cape Town, South Africa Rory Mackie & Associates Full time

    **Responsibilities**: - Responsible for the overall management of all properties under management - Updating the Vacancy schedule monthly and assisting brokers with enquiries & viewings - Drafting and negotiating leases and lease renewals & capturing on MDA - Handover and take back of rental units - Monthly Billing & Recoveries - Receipting of tenant...


  • Cape Town, South Africa Trafalgar Property Management (Pty) Ltd Full time

    Trafalgar Cape Town is actively searching for skilled and accomplished **Property Sales Agents** who possess strong professional acumen. These individuals will play a vital role as intermediaries, connecting sellers with potential buyers. We are currently seeking agents for the Northern Suburbs, Table View, Blouberg, Southern Suburbs, and Somerset West...

  • Properties Repairs

    1 month ago


    Cape Town, South Africa West Coast Personnel Full time

    Properties Repairs & Maintenance Manager - Salt River - R20 000 to R25 000 Per Month CTC About the Position:As the Repairs & Maintenance Manager, you''ll oversee four maintenance teams, handle insurance claims, and manage vehicle maintenance. Our diverse portfolio includes residential and commercial properties spread across the Cape Flats, from BishopsCourt...


  • Cape Town, South Africa Sagen Advisory Full time

    We, Sagen Advisory, a specialized recruitment company, are seeking a highly organized and detail-oriented experienced Property Management Administrator to join our client’s professional team in Westlake, Southern Suburbs of Cape Town.Our client is an established property management company based in Cape Town and Johannesburg. With a multimillion-rand...


  • Cape Town, South Africa HotelJobs.co.za Full time

    **Hospitality and Outdoor - New Vacancy - Maintenance Supervisor - 2 x Luxury properties (Boutique hotel & Luxury apartments) - Cape town** As the Maintenance supervisor you will assist the Maintenance Manager and Assistant Maintenance Manager in maintaining the overall operation and administration of the maintenance and gardens department, as well as the...


  • Cape Town, South Africa Ackermans Full time

    **Job Advert**: **Qualifications**: **Essential**: - Grade 12 or equivalent **Preferred**: - Certificate in HVAC, building maintenance technology or relevant field will be an advantage **Knowledge, Skills and Experience**: EXPERIENCE: - Proven experience of atleast 2 years as a maintenance technician - Basic understanding of electrical, hydraulic and...

  • Maintenance Man

    4 weeks ago


    Cape Town, South Africa Host Agents Full time

    Are you a skilled and dedicated individual with a passion for maintaining properties and creating a safe space for others? If so, we have an exciting opportunity for you! Join our team and play a key role in ensuring the upkeep and functionality of our properties. Host Agents is a reputable and fast growing property management company that operates a...


  • Cape Town, South Africa A AND C HEROLD CONSTRUCTION AND MAINTENANCE Full time

    **_We are a well established construction and maintenance company and we are looking to employ a young energetic work oriented Maintenance supervisor to join our team._** - It will be beneficial to have experience within the hospitality field - Minimum of 1-2 years’ experience in a similar role - Grade 12 - Tertiary qualification in construction or...

  • Maintenance Assistant

    1 month ago


    Cape Town, South Africa MORE Family Collection Full time

    The Maintenance Assistant is to support the Maintenance Manager in maintaining all areas on around the premises.KEY FOCUS AREASPerform work assignments as directed, accurately, in a timely manner and according to identified priorities, such as maintenance of the property facilities, water systems, rooms and guest areas.Assist in maintaining all areas on and...

  • Properties Repairs

    3 weeks ago


    salt river, Western Cape, South Africa West Coast Personnel Full time

    Properties Repairs & Maintenance Manager - Salt River - R20 000 to R25 000 Per Month CTC About the Position: As the Repairs & Maintenance Manager, you''''ll oversee four maintenance teams, handle insurance claims, and manage vehicle maintenance. Our diverse portfolio includes residential and commercial properties spread across the Cape Flats, from...