Financial Administator

3 weeks ago

Roodepoort, South Africa ADvTECH Full time

**The ADvTECH Schools Division leads the private sector in the field of education, contributing meaningfully towards the sustainable development of human capacity in South Africa.**

The Financial Administrator shall report directly to the Campus Bursar. The Financial Administrator is responsible for planning and scheduling procurement, aligned to school requirements and deliverables.

**Key Responsibilities**:

- Finance administration.
- Procurement and accounts payable.
- Accurate expense allocations.

**Responsibilities include**:

- ** Administrative and Organizational Responsibilities**
- Ensure compliance with financial processes, procedures, policies and internal control requirements.
- Provide administrative support to campus bursars, school principals, staff and brand finance.
- Assist with GSS, brand and campus related finance admin projects or tasks as and when required.
- Plan and schedule procurement, aligned to school requirements and deliverables.
- Track and manage the schools procurement requests from receipt of request to payment of supplier.
- Assist credit controller with any parent files required in preparing pre-legal files.
- **
Procurement and Accounts Payable**
- Submit procurement requests daily on the centralised procurement portal, within 24 hours of receipt from staff member.
- Provide the correct GL / procurement category for all requests and the correct fixed asset group for fixed assets.
- Ensure that detailed information is submitted to procurement for all requests including ISBN numbers, goods/job specifications where relevant.
- Submit Capex quotes to bursar within 24 hours of receipt from procurement.
- Generate purchase orders for purchases under R10 000 in one month, procurement card reloads and instore purchases, eg. Makro and Builders Warehouse.
- Process staff expense claims according to the Advtech approval framework.
- Follow up on all purchase orders older than 24 hours which have not been approved and confirmed.
- Delivery notes to be requested from the relevant staff members for all confirmed purchase orders older than 1 week.
- GRV (goods receipt) purchase orders raised at a school level upon delivery/receipt of goods or services.
- Upload delivery notes or confirmation of service received on the procurement portal for all purchase orders generated by GSS.
- Process returns to vendors when required with approval from brand accountant.
- GSS SharePoint account payable queries to be reviewed daily and resolved timeously.
- Assist in resolving procurement agent queries within 24 hours.
- Forward payment queries from staff and suppliers to GSS and follow up until resolved.
- Provide campus bursar with accruals listing for all goods or services which have been received.
- Plan and track procurement to avoid urgent payments, if unavoidable ensure that all required documents are submitted to the bursar in one pack for approval.

**Education**:

- Minimum Grade 12

**Experience**:

- 3- 5 years in a similar finance administrator role.
- Accounting knowledge preferable.

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