Administration Assistant

1 month ago

Pilanesberg, South Africa HotelJobs.co.za Full time

**Job Title - Admin Assistant**

The Administrative Assistant will be responsible for effectively providing admin and clerical support to the finance team and the executive management of the lodge. The person’s key roles will be to offer support in basic accounting tasks such as processing invoices, reconciling expenses and petty cash, stock takes, maintaining and updating financial records, and filing systems for all internal documentation.

**Summary Duties and Responsibilities**
- Admin support to various departments within the lodge, ensuring seamless communication between finance and operations.
- Ensure adherence to lodge financial policies, procedures, and standards, assisting in implementing and maintaining them as required.
- Maintain office supplies, equipment, and inventory, ensuring efficient functioning of office operations.
- To investigate any discrepancies and ensuring all processes are carried out following sound accounting principles.
- Assist in payroll administration for the lodge.
- Compilation of accurate periodic reports for management.
- Reconciliation of supplier invoices and credit notes at the end of the month to tally with statements.
- Ensuring that correct paper trails (Quotes, Purchase Orders, Tax invoices, Credit Notes and GRVs) are kept in place.
- Ensure all legal documents and licences are valid and renewed as required
- Regular audit of cash floats and reporting discrepancies to management
- Compile accurate petty cash schedule and recon for month end.
- Fully in charge of archives and ensuring all essential documentation is kept in a safe and manageable way.
- Help in all areas of the lodge as and when required and appraising management of any concerns.

**Education and Experience Requirements**
- Hotel management or financial qualification required
- Financial experience within the hospitality industry
- Strong lodge operations knowledge and leadership skills an advantage.
- Knowledge and experience with Stock control and POS systems
- Good administrative, organizational, and problem-solving skills.
- The ability to multitask, work in a fast-paced environment, and meet deadlines.
- Excellent communication skills.

  • Fleet Administrator

    1 month ago

    Pilanesberg, South Africa HotelJobs.co.za Full time

    **CAREER OPPORTUNITY** **Job Title: Fleet Administrator (R10 000 - R12 000, Live In)** Remuneration: To be discussed in the interview **Purpose of the job**: - To ensure the efficient and smooth running of vehicle/fleet management across our two lodges, full administration thereof, assisting supervisors and fellow colleagues with...

  • Fleet Administrator

    1 month ago

    Pilanesberg, South Africa HotelJobs.co.za Full time

    Game Reserve close to Pilanesberg is looking for a Fleet Administrator to ensure the efficient and smooth running of vehicle / fleet management across the reserve, full administration thereof, assisting supervisors and fellow colleagues with queries. **Requirements**: - 2 Years’ Experience as an administrator - Hospitality Industry advantageous. - 1...

  • Admin Assistant

    1 month ago

    Pilanesberg, South Africa HotelJobs.co.za Full time

    5* Game Lodge in Pilanesberg is looking for an Admin Assistant. The AdminAssistant will be responsible for effectively providing admin and clerical support to the finance team and the executive management of the lodge. The person’s key roles will be to offer support in basic accounting tasks such as processing invoices, reconciling expenses and petty...

  • Assistant Front Office Manager

    1 month ago

    Pilanesberg, South Africa HotelJobs.co.za Full time

    5* Lodge in the Pilanesberg area is looking for an Assistant Front Office Manager to ensure efficient and smooth running of guest’s stay and daily running of the Lodge front desk. Ensuring that all administration work is of company standards all the time. **Requirements**: - Grade 12 - Hospitality qualification will be added as an advantage - Fluent in...

  • Assistant Food

    1 month ago

    Pilanesberg, South Africa HotelJobs.co.za Full time

    **Assistant Food & Beverage Manager - The Kingdom Resort** **Key Performance Areas**: Assist the F&B Manager of a large and very busy Resort property with the following: - Planning, forecasting and budgeting the revenues and cost for the department. - Staffing and scheduling of the employees and allocation of duties to ensure the maximisation of...

  • Head Guide

    1 month ago

    Pilanesberg, South Africa HotelJobs.co.za Full time

    Large luxury game reserve close to Pilanesberg is looking for a Head Guide. Responsible for: - Managing the Guiding Department - Managing, Overseeing and Disciplining Staff in the Guiding Department - Staff training and development - Assisting the marketing manager to get content for social media - All administrative duties pertaining to the Guiding...

  • Receptionist

    1 month ago

    Pilanesberg, South Africa Beekman Group Full time

    **Key Performance Areas**: To provide assistance to the Front Office / Rooms Division Manager with all Reception / Front Office duties as well as dealing with all resort visitors & guests including but not limited to: - Welcoming resort visitors and checking in and out of guests - Handling guest queries, requests and complaints and management of guest...

  • Receptionist

    7 hours ago

    Pilanesberg, South Africa Adzuna ZA B C2 Full time

    Why This Role Matters:Embark on a journey as a Resort Receptionist, where you become the guardian of guest satisfaction, the orchestrator of seamless experiences, and the ambassador of luxury hospitality!What You'll Do:Administrative tasks, reservations, function coordination, activity coordination, stock control, and daily financial...

  • Receptionist

    1 day ago

    Pilanesberg National Park, South Africa Dream Hotels and Resorts Full time

    Why This Role Matters:Embark on a journey as a Resort Receptionist, where you become the guardian of guest satisfaction, the orchestrator of seamless experiences, and the ambassador of luxury hospitality!What You'll Do:Administrative tasks, reservations, function coordination, activity coordination, stock control, and daily financial management.Demonstrate...

  • Receptionist

    1 day ago

    Pilanesberg National Park, South Africa Dream Hotels and Resorts Full time

    Why This Role Matters:Embark on a journey as a Resort Receptionist, where you become the guardian of guest satisfaction, the orchestrator of seamless experiences, and the ambassador of luxury hospitality!What You'll Do:Administrative tasks, reservations, function coordination, activity coordination, stock control, and daily financial management.Demonstrate...